Construction Project Coordinator — Organized Admin for PMs

Energy Jobline ZR; Rutland (VT); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) with company match

Paid time off

Job summary

Russell Construction Services in Vermont is seeking a dependable Project Coordinator to support Project Managers, Superintendents, and field teams through all project phases. You will manage contracts, documentation, and budgeting tasks while coordinating communication among subcontractors, vendors, architects, engineers, clients, and accountants.

The role emphasizes organization, initiative, and professional communication to handle multiple projects and priorities.

Qualifications

• An associate or bachelor’s degree in business administration, construction management, accounting, or a related field is not required; relevant work experience may substitute.
• 2–4 years of experience in project administration, coordination, construction administration, accounting, or related administrative role.
• Strong organizational and time-management skills with ability to handle multiple projects and deadlines.
• Excellent written and verbal communication with coworkers, clients, subcontractors, vendors, and design professionals.
• Proficiency with Microsoft Office; experience with Procore, Bluebeam, Sage or similar programs is a plus.
• Attention to detail, problem solving, and ability to work independently and in a team.

Responsibilities

• Provide administrative and project coordination support to Project Managers, Superintendents, and field teams throughout all project phases.
• Prepare, process, distribute, and track contracts, subcontracts, purchase orders, change orders, and related documents.
• Maintain accurate project files including contracts, drawings, specs, RFIs, submittals, and correspondence.
• Assist with budget tracking, cost documentation, invoice processing, and coordination with accounting.
• Track subcontractor and vendor documentation including insurance certificates and contracts.
• Coordinate project meetings, agendas, minutes, and follow-up items.
• Maintain project logs and update project management software for accuracy.
• Assist with reports and materials for internal and client meetings.
• Review documents for missing or inconsistent information and flag issues.

Skills

Organizational skills

Time management

Communication skills

MS Office

Education

Business/Construction degree

Tools

Procore

Bluebeam

Sage

Job description

Russell Construction Services in Vermont is seeking a dependable Project Coordinator to support Project Managers, Superintendents, and field teams through all project phases. You will manage contracts, documentation, and budgeting tasks while coordinating communication among subcontractors, vendors, architects, engineers, clients, and accountants.

The role emphasizes organization, initiative, and professional communication to handle multiple projects and priorities.