Project Coordinator I - Streamline Projects & Invoicing

ATI Restoration, LLC; Anaheim (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

ATI Restoration, LLC is seeking a Project Coordinator to provide complex administrative support to the project team under the Office Manager. This role oversees project coordination from inception to completion, including data entry, tracking control points, and progress monitoring.

Key duties include intake of leads, coordination across platforms, and management of billing and invoicing for assigned accounts.

Qualifications

• High School Diploma or equivalent.
• Proficient in MS Office (Word and Excel).
• Proficient in G Suite (Gmail and Google Drive).
• Strong attention to detail and ability to multi-task.
• Minimum of 1 year of experience in a coordinator or administrative role.
• Industry experience preferred.
• Experience working in Salesforce, including generating reports (preferred).

Responsibilities

• Intake new leads and jobs, entering all information across platforms to maintain a single, accurate source of data.
• Provide administrative assistance to Project Directors, Office Manager, and Project Management team.
• Update daily crew logistics and job tracking information on our internal CRM (Salesforce).
• Manage billing and invoicing for assigned accounts, ensuring accuracy and timely submission.
• Prepare, submit, and track invoices for subcontractors and vendors.
• Assist with office permits, city licensing, and project notifications.
• Support office operations with general administrative tasks (scanning, data entry, scheduling, etc).
• Review completed project files for invoicing, ensuring all estimates, change orders, and close-out documents are accurate and accounted for.

Skills

Attention to detail

Multi-tasking

Education

High School Diploma or equivalent

Tools

MS Office

G Suite

Salesforce

Job description

ATI Restoration, LLC is seeking a Project Coordinator to provide complex administrative support to the project team under the Office Manager. This role oversees project coordination from inception to completion, including data entry, tracking control points, and progress monitoring.

Key duties include intake of leads, coordination across platforms, and management of billing and invoicing for assigned accounts.