Construction Project Coordinator (Hybrid)

Jobot; City of White Plains (NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Hybrid schedule

Professional development opportunities

Strong work-life balance

Collaborative team environment

Job summary

Jobot in White Plains, NY is seeking a Project Administrator (Construction) to support construction and real estate consulting projects. The role is hybrid, with 2 days in the office and 3 days remote, focusing on setup, documentation, and client coordination.

You will manage project information, contracts, site visits, and reporting while ensuring accuracy and timely delivery. A high school diploma and proficiency with MS Office are required, with additional tools a plus.

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Excellent written communication, proofreading, editing, and formatting abilities.
• Ability to manage multiple projects, clients, deadlines, and changing priorities simultaneously.
• Professional communication skills when interacting with clients and outside parties.
• Comfortable conducting online and telephone research.
• Able to work independently while collaborating effectively with project teams.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience with Teams, Dynamics 365, PowerPoint, Bluebeam, or Box is a plus.
• High school diploma or equivalent required.
• Flexibility to work occasional overtime when project demands require it.

Responsibilities

• Set up new projects, maintain electronic files, and enter project information into CRM/project-management systems.
• Review contracts and client requirements to identify project-specific guidelines and deliverables.
• Coordinate site visits, request documentation, track deadlines, and communicate with clients and project teams.
• Conduct basic property and government research and organize supporting project documentation.
• Assist with report preparation, including formatting content, photographs, spreadsheets, and other supporting materials.
• Proofread and quality-check reports for accuracy, consistency, grammar, and formatting.
• Prepare final PDF deliverables and distribute documentation to appropriate parties.
• Generate and submit project invoices.
• Provide general administrative and office support as needed.

Skills

strong organizational skills

written communication

multitasking

professional communication

online/telephone research

independent work

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Teams

Dynamics 365

PowerPoint

Bluebeam

Box

Job description

Jobot in White Plains, NY is seeking a Project Administrator (Construction) to support construction and real estate consulting projects. The role is hybrid, with 2 days in the office and 3 days remote, focusing on setup, documentation, and client coordination.

You will manage project information, contracts, site visits, and reporting while ensuring accuracy and timely delivery. A high school diploma and proficiency with MS Office are required, with additional tools a plus.