Construction Project Coordinator & Documentation Specialist

Jobtailor; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Jobtailor in San Francisco, CA seeks a detail-oriented Project Administrator to support the Project Manager and team with administrative and coordination duties. You will build relationships with clients and vendors, produce reports and meeting materials, and manage calendars, deadlines, and action items.

The role requires 3–5 years in construction administration or related fields, strong MS Office and Newforma skills, and excellent proofreading and communication abilities.

Qualifications

• 3–5 years of construction administrative or clerical experience.
• Project coordination experience is a plus.
• Associate degree in Business Administration, Construction, or Project Management or equivalent experience.
• Confidentiality and discretion in handling information.
• Proficiency in spreadsheet and database software.
• Proficiency in Newforma.
• Basic MS Word/Excel skills; advanced MS Office Suite tools.
• Experience with Procore, Bluebeam, PlanGrid preferred.
• Excellent proofreading and time-management skills.
• Strong communication and ability to meet deadlines.

Responsibilities

• Provide PM and team with project management, organizational, and administrative support.
• Build and maintain client, contractor, and stakeholder relationships.
• Produce project reports, logs, and meeting materials.
• Coordinate meetings, deliverables, calendars, deadlines, and minutes.
• Support planning tools and document control activities.
• Back up other Project Administrators and Document Controllers.
• Produce site Observation Reports and support CA meetings.
• Process RFIs and Submittals; maintain CA databases/logs.
• Coordinate multi-author RFI responses for consistency and timeliness.
• Generate reports on document response times and lateness.
• Maintain project filing systems and current records.
• Coordinate outgoing submitted packages and follow up on action items.
• Participate in Construction Administration meetings and design team meetings.
• Coordinate site visits and assist with Owner/GC Design Review meetings.
• Support Change Management and document control activities.
• Assist with project outputs, milestones, bulletins, and design package issuances.
• Prepare and format specifications, correspondence, memos, and other docs.
• Develop Word, Excel, and PowerPoint templates with management.
• Perform proofreading and project quality control monitoring.
• Identify unverified outputs and review actions with the PM.

Skills

Construction administration

Project coordination

Spreadsheet software

Database software

Newforma

MS Word

MS Excel

MS Office Suite

Bluebeam

Procore

ACC

PlanGrid

Proofreading

Time management

Communication

Deadline-driven

Independent worker

Education

Associate degree in Business Administration

Associate degree in Construction

Associate degree in Project Management

Tools

Newforma

MS Word

MS Excel

MS Office Suite

Bluebeam

Procore

ACC

PlanGrid

Job description

Jobtailor in San Francisco, CA seeks a detail-oriented Project Administrator to support the Project Manager and team with administrative and coordination duties. You will build relationships with clients and vendors, produce reports and meeting materials, and manage calendars, deadlines, and action items.

The role requires 3–5 years in construction administration or related fields, strong MS Office and Newforma skills, and excellent proofreading and communication abilities.