Construction Project Coordinator & Documentation Lead

Hallen Construction; Plainview, Northern (NY, KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Hallen Integrated Construction Services (HICS) in New York seeks a Project & Office Coordinator to support administration of construction projects, maintain documentation, and assist project controls and office operations.

Responsibilities include organizing project folders in Procore/SharePoint, coordinating permit applications, tracking invoices and meetings, and ensuring timely delivery of deliverables across teams.

Qualifications

• 3–5 years of professional experience in project coordination.
• Experience processing invoices and managing project documentation.
• Ability to communicate effectively with all levels of staff.

Responsibilities

• Support administration across planning, construction, and closeout phases.
• Create and maintain organized project folders and logs.
• Coordinate permit applications and track approvals and renewals.
• Prepare meeting agendas, minutes, and distribute action items.
• Assist with invoices, POs, and cost documentation.

Skills

Organizational skills

Time management

Communication skills

Project coordination

Education

High School Diploma

Associate or Bachelor's degree

Tools

Microsoft Office Suite

Procore

SharePoint

Job description

Hallen Integrated Construction Services (HICS) in New York seeks a Project & Office Coordinator to support administration of construction projects, maintain documentation, and assist project controls and office operations.

Responsibilities include organizing project folders in Procore/SharePoint, coordinating permit applications, tracking invoices and meetings, and ensuring timely delivery of deliverables across teams.