Construction Project Coordinator: Schedule, Docs & Delivery

Weltmann Lighting, LLC; Hicksville (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Weltmann Lighting is seeking a Project Coordinator to support Project Management and Operations across multiple construction projects in Hicksville, NY. The role focuses on organizing information, maintaining up‑to‑date records, and ensuring projects run smoothly, on time, and within budget.

The ideal candidate has 3–5 years in construction, strong communication, client management, and proficiency with MS Office, Excel, Outlook, and Adobe Acrobat Pro.

Qualifications

• 3–5 years of construction industry experience.
• Ability to conceptually budget, meet deadlines, handle multiple projects and work in a busy team environment.
• Experience with construction drawings, specifications, architectural sketches, and related documents preferred.
• Willingness to travel within the local area.
• Good client management and strong relationship-building skills.
• Excellent written and oral communication skills.
• Excellent computer skills (MS Office/Excel/Outlook/Adobe Acrobat Pro) and math skills.
• Well-developed time scheduling and organizational skills.
• Previous experience in a construction-related company is preferred.
• Previous experience with construction estimating take-off software is preferred.

Responsibilities

• Review and analyze drawings and specifications.
• Assist in assembling and organizing the job folder per established procedures.
• Review returned submittals, prepare submittal logs, and create RFIs as needed.
• Prepare purchase orders for material required with necessary documentation.
• Create spreadsheets to track approvals, field dimensions, custom colors, driver compatibility, lamp requirements and lead times.
• Create delivery requests to ensure timely material arrival to the job site.
• Monitor the progress of construction activities and update the PSR and WL Project Manager.
• Monitor email communication and provide timely answers and research.
• Periodic inspection of construction sites and attendance at job site meetings.
• Perform job closeout at project completion per procedures.
• Ability to multi-task and perform all duties professionally.
• Other responsibilities as assigned.

Skills

Client management

Time management

Organizational skills

Communication skills

Travel flexibility

Tools

MS Office

Excel

Outlook

Adobe Acrobat Pro

Job description

Weltmann Lighting is seeking a Project Coordinator to support Project Management and Operations across multiple construction projects in Hicksville, NY. The role focuses on organizing information, maintaining up‑to‑date records, and ensuring projects run smoothly, on time, and within budget.

The ideal candidate has 3–5 years in construction, strong communication, client management, and proficiency with MS Office, Excel, Outlook, and Adobe Acrobat Pro.