Construction Project Coordinator & Compliance Support

JE Dunn Construction Group; Savannah (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

JE Dunn Construction is seeking a detail-oriented Project Coordinator to provide routine administrative support to the project management team, collecting and organizing data, processing documents, and ensuring compliance across the project lifecycle.

You will create bid invitations, assist with subcontracts, prepare routine correspondence, manage project documentation in dashboards and CMiC, and help keep communications timely with internal and external stakeholders.

Qualifications

• 2+ years administrative or clerical support experience (Required)
• 2+ years construction project support experience (Preferred)
• Proficiency in MS Office and standard office software

Responsibilities

• Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle.
• Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes.
• Processes information within specific timeframes in order to maintain efficiency.
• Provides timely and effective communication to internal and external stakeholders.
• Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications.
• Supports project management during the award process by; setting up, issuing, and fully executing subcontracts; issuing and/or preparing bond memos; system access to dashboards
• Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc.
• Coordinates submission of project documentation per project requirements. Prepares routine correspondence (letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats.
• Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up to include pricing efforts and distribution of change orders.
• Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents).
• Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation meets compliance requirements before releasing payments to subcontractors.
• May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs.
• Shares subject matter expertise to support teamwork and deliver results.
• Utilizes discretion and integrity with highly confidential and sensitive information.
• Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
• Meets client commitments; recognizes and acts upon service opportunities.
• Solicits and applies feedback to improve quality and service.
• May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc.

Skills

Attention to detail

Verbal and written communication

Organizational skills

Ability to learn new software

Education

High School Diploma or GED

Tools

MS Office

Job description

JE Dunn Construction is seeking a detail-oriented Project Coordinator to provide routine administrative support to the project management team, collecting and organizing data, processing documents, and ensuring compliance across the project lifecycle.

You will create bid invitations, assist with subcontracts, prepare routine correspondence, manage project documentation in dashboards and CMiC, and help keep communications timely with internal and external stakeholders.