Construction Project Coordinator: Billing & Admin Lead

Dickinson Cameron Construction; Carlsbad (CA); On-site; USD 62,000 - 70,000; Full time

Job summary

The Project Coordinator role at Dickinson Cameron Construction in Carlsbad, CA 92009 supports the PM across all project phases from the office, handling heavy administration and moderate technical tasks. You will manage project accounting changes, owner and subcontractor billings, and submittals, while maintaining thorough project files and logs.

Ideal candidates have at least 4 years of construction management experience with a commercial general contractor, preferably in retail Tenant

Qualifications

• Minimum 4 years of experience in construction management and performing similar tasks.
• Minimum 2 years of experience in construction management with a commercial general contractor required, prefer retail Tenant Improvement or restaurant construction.
• Well versed with reading construction plans, preferred.
• PC proficiency essential with Microsoft Office and a strong working knowledge of Excel, Bluebeam, Timberline, SharePoint preferred.
• Bachelor's Degree in construction management, civil engineering, architecture or related field preferred.

Responsibilities

• Assist multiple Project Managers with all administrative tasks of projects.
• Responsible for all project accounting change orders, owner and subcontractor billings, and quotations.
• Update billing reports and job cost reports with invoices and approved change orders.
• Reconcile subcontractor and supplier invoices to ensure timely payment and final lien releases.
• Maintain detailed and organized files; document and database management.
• Prepare and administer contracts, plan preparation and coordination of closeout tasks.
• Review drawings and specifications to understand project scope and critical path items.
• Review and code invoices; check for accuracy against cost to complete forecast.
• Coordinate and ensure permits, transportation, and housing are arranged within budget.
• Closeout process within 45 days of turnover; assemble closeout documents.

Skills

Strong communication

Problem solving

Interpersonal skills

Work well under pressure

Proactive approach

Team player

Organization & attention to detail

Task prioritization

Education

Bachelor's degree in construction management, civil engineering, architecture or related field

Tools

Microsoft Office

Excel

Bluebeam

Timberline

SharePoint

Job description

The Project Coordinator role at Dickinson Cameron Construction in Carlsbad, CA 92009 supports the PM across all project phases from the office, handling heavy administration and moderate technical tasks. You will manage project accounting changes, owner and subcontractor billings, and submittals, while maintaining thorough project files and logs.

Ideal candidates have at least 4 years of construction management experience with a commercial general contractor, preferably in retail Tenant