Project Coordinator

Dickinson Cameron Construction Company, Inc.; Carlsbad (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Dickinson Cameron Construction Company, Inc. is seeking a Project Coordinator to work closely with the Project Manager across all project phases.

The role emphasizes heavy administrative support and moderate technical assistance to the project team, with office-based duties and collaboration with clients and subcontractors to keep programs on track. The position requires strong organizational skills, planning, and effective communication.

Qualifications

• 4+ years of construction management experience.
• Experience with commercial GC and tenant improvements preferred.
• Ability to read construction plans.
• Proficient in MS Office and project software.
• Bachelor's degree preferred in related field.

Responsibilities

• Assist multiple project managers with administrative tasks for projects.
• Handle project accounting changes, owner and subcontractor billings, and quotations.
• Update billing reports and cost/change orders; reconcile invoices and lien releases.
• Maintain detailed files, logs, and document management.
• Prepare startup forms and track costs on bid/approved changes.
• Review drawings to identify long lead times and critical path items.
• Complete closeout tasks within 45 days of turnover; manage punch lists and warranties.

Skills

Communication skills

Problem solving

Interpersonal skills

Organization

Detail oriented

Education

Bachelor's Degree in Construction Management or related field

Tools

Microsoft Office

Excel

Bluebeam

Timberline

SharePoint

Job description

The Project Coordinator is responsible for working directly with the PM in all phases and aspects of the project within our core markets; as well as a heavy amount of project administration between Dickinson Cameron, Clients and Subcontractors respectively. This position works primarily from the office providing heavy administrator support and moderate technical support to members of the project team.

• Assists multiple Project Managers with all administrative tasks of projects;
• Responsible for all project accounting change orders, owner and subcontractor billings, and quotations
• Update billing report, job cost reports constantly with invoices and approved change orders.
• Reconciles sub-contractor and supplier invoices to ensure timely payment along with final lien releases.
• Maintain detailed and organized files; document and database management.
• Participate in proposal, planning preparation and administration of contracts.
• Prepares job start-up form and matches the costs proposed on the final approved bid;
• Maintains/reviews/distributes project logs (submittals, change orders and RFI's);
• Processes & distributes submittals to client/ sub-contractors in a timely manner;
• Collects subcontractor changes for review by the PM.
• Ability to review drawings and specifications to become completely familiar with the project and identify long lead times and critical path items.
• Write/Review Owner contract and become familiar with terms & conditions.
• Responsible for maintaining job site binders/logs, insurance compliance documents, and RFIs
• Collects current mall rules and regulations prior to bid or prior to possession of the job site; submits and pays mall construction deposits and fees;
• Work to obtain all necessary permits as requested by the PM
• Coordinates superintendent transportation and housing is set up and within budget; Ensures Superintendent returns and sends all documentation kept at the site
• Reviews and codes invoices. Check for accuracy and compare to cost to complete forecast
• Works proactively with project manager/ superintendent to solve foreseen project roadblocks.
• Completes closeout process within 45 days of project turnover; *Initiates closeout process, completes and organizes closeout tasks (punch list, certificate of occupancy, warranties, operations and maintenance manuals) accurately.
• Other duties as assigned
  

Qualifications

• Minimum 4 years of experience in construction management and performing similar tasks.
• Minimum 2 years of experience in construction management with a commercial general contractor required, preferable in retail Tenant Improvement or restaurant construction.
• Well versed with reading construction plans, preferred.
• PC proficiency is essential with Microsoft Office and a strong working knowledge of Excel, blue beam, Timberline, SharePoint is preferred.
• Bachelor's Degree - construction management, civil engineering, architecture or related field, preferred

Skills & Abilities

Strong communication skills, problem solving and interpersonal faculties. Ability to work well under pressure with an acute sense of urgency. Commitment to company specific objectives, goals and high standard of professionalism. Be results oriented, have a proactive approach and deadline sensitive driven. Ability to work in a small company culture with strong team environment. Ability to work independently and/or in a group setting with little direction. Ability to be highly organized, detail oriented & ability to prioritize multiple tasks at once through to completion.