Project Coordinator

Dickinson Cameron Construction; Carlsbad (CA); On-site; USD 62,000 - 70,000; Full time

Job summary

The Project Coordinator role at Dickinson Cameron Construction in Carlsbad, CA 92009 supports the PM across all project phases from the office, handling heavy administration and moderate technical tasks. You will manage project accounting changes, owner and subcontractor billings, and submittals, while maintaining thorough project files and logs.

Ideal candidates have at least 4 years of construction management experience with a commercial general contractor, preferably in retail Tenant

Qualifications

• Minimum 4 years of experience in construction management and performing similar tasks.
• Minimum 2 years of experience in construction management with a commercial general contractor required, prefer retail Tenant Improvement or restaurant construction.
• Well versed with reading construction plans, preferred.
• PC proficiency essential with Microsoft Office and a strong working knowledge of Excel, Bluebeam, Timberline, SharePoint preferred.
• Bachelor's Degree in construction management, civil engineering, architecture or related field preferred.

Responsibilities

• Assist multiple Project Managers with all administrative tasks of projects.
• Responsible for all project accounting change orders, owner and subcontractor billings, and quotations.
• Update billing reports and job cost reports with invoices and approved change orders.
• Reconcile subcontractor and supplier invoices to ensure timely payment and final lien releases.
• Maintain detailed and organized files; document and database management.
• Prepare and administer contracts, plan preparation and coordination of closeout tasks.
• Review drawings and specifications to understand project scope and critical path items.
• Review and code invoices; check for accuracy against cost to complete forecast.
• Coordinate and ensure permits, transportation, and housing are arranged within budget.
• Closeout process within 45 days of turnover; assemble closeout documents.

Skills

Strong communication

Problem solving

Interpersonal skills

Work well under pressure

Proactive approach

Team player

Organization & attention to detail

Task prioritization

Education

Bachelor's degree in construction management, civil engineering, architecture or related field

Tools

Microsoft Office

Excel

Bluebeam

Timberline

SharePoint

Job description

Job DetailsJob Location: CA Headquarter - Carlsbad, CA 92009Salary Range: $62,000.00 - $70,000.00 SalaryJob Category: Admin - Clerical The Project Coordinator is responsible for working directly with the PM in all phases and aspects of the project within our core markets; as well as a heavy amount of project administration between Dickinson Cameron, Clients and Subcontractors respectively. This position works primarily from the office providing heavy administrator support and moderate technical support to members of the project team.

• Assists multiple Project Managers with all administrative tasks of projects;
• Responsible for all project accounting change orders, owner and subcontractor billings, and quotations
• Update billing report, job cost reports constantly with invoices and approved change orders.
• Reconciles sub-contractor and supplier invoices to ensure timely payment along with final lien releases.
• Maintain detailed and organized files; document and database management.
• Participate in proposal, planning preparation and administration of contracts.
• Prepares job start-up form and matches the costs proposed on the final approved bid;
• Maintains/reviews/distributes project logs (submittals, change orders and RFI's);
• Processes & distributes submittals to client/ sub-contractors in a timely manner;
• Collects subcontractor changes for review by the PM.
• Ability to review drawings and specifications to become completely familiar with the project and identify long lead times and critical path items.
• Write/Review Owner contract and become familiar with terms & conditions.
• Responsible for maintaining job site binders/logs, insurance compliance documents, and RFIs
• Collects current mall rules and regulations prior to bid or prior to possession of the job site; submits and pays mall construction deposits and fees;
• Work to obtain all necessary permits as requested by the PM
• Coordinates superintendent transportation and housing is set up and within budget; Ensures Superintendent returns and sends all documentation kept at the site
• Reviews and codes invoices. Check for accuracy and compare to cost to complete forecast
• Works proactively with project manager/ superintendent to solve foreseen project roadblocks.
• Completes closeout process within 45 days of project turnover; *Initiates closeout process, completes and organizes closeout tasks (punch list, certificate of occupancy, warranties, operations and maintenance manuals) accurately.
• Other duties as assigned

Qualifications

• Minimum 4 years of experience in construction management and performing similar tasks.
• Minimum 2 years of experience in construction management with a commercial general contractor required, preferable in retail Tenant Improvement or restaurant construction.
• Well versed with reading construction plans, preferred.
• PC proficiency is essential with Microsoft Office and a strong working knowledge of Excel, blue beam, Timberline, SharePoint is preferred.
• Bachelor's Degree - construction management, civil engineering, architecture or related field, preferred

Skills & Abilities

• Strong communication skills, problem solving and interpersonal faculties. Ability to work well under pressure with an acute sense of urgency.
• Commitment to company specific objectives, goals and high standard of professionalism.
• Be results oriented, have a proactive approach and deadline sensitive driven.
• Ability to work in a small company culture with strong team environment.
• Ability to work independently and/or in a group setting with little direction.
• Ability to be highly organized, detail oriented & ability to prioritize multiple tasks at once through to completion.