Construction Project Coordinator - Admin & Field Logistics

TeamLINX; Cheyenne (WY); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

401K with employer match up to 5%

Medical/Dental/Vision

8 Paid Holidays

3 weeks PTO

Job summary

LINX in Cheyenne, WY is seeking an Administrative Assistant / Project Coordinator to support the Operations and Project Managers with clerical tasks on commercial construction projects. You will handle time entry, payroll tracking, expense processing, travel coordination, onboarding, licenses, and document control while ensuring compliance and safety coordination.

Strong communication, organization, and Excel skills are essential in a fast-paced field environment.

Qualifications

• Strong organizational and communication skills.
• Experience in a construction job-site environment is preferred.
• Ability to manage multiple priorities in a fast-paced setting.
• Proficiency in MS Office, especially Excel, for tracking and reporting.
• Ability to analyze data and identify trends.

Responsibilities

• Submit expense reports, process per diem and checks, approve fuel invoices, and manage temp time entry.
• Support project setup, execution, billing, and tracking; coordinate meetings; manage project information flow.
• Order office and site supplies (PPE, fuel, water); track consumables; log and transfer materials.
• Assist onboarding: I-9, LINX/ADP enrollment, on-site orientations, GC screenings, HR coordination.
• Manage licenses, DCAT requests/renewals, track expirations; coordinate OSHA safety training and safety meetings.
• Book flights, hotels, and Airbnb; track travel; assist employees and resolve issues.
• Track vehicle maintenance and submit inspections.
• Reserve training rooms, order meals, draft correspondence, and create labels/signage.
• Influence others without direct authority; coordinate meetings; maintain project documentation.

Skills

Time entry

Payroll tracking

Expense processing

Travel coordination

HR onboarding

Compliance tracking

Safety coordination

Project coordination

Microsoft Excel

Microsoft Office

Documentation control

Meeting coordination

Data analysis

Tools

ADP enrollment

Job description

LINX in Cheyenne, WY is seeking an Administrative Assistant / Project Coordinator to support the Operations and Project Managers with clerical tasks on commercial construction projects. You will handle time entry, payroll tracking, expense processing, travel coordination, onboarding, licenses, and document control while ensuring compliance and safety coordination.

Strong communication, organization, and Excel skills are essential in a fast-paced field environment.