Project Coordinator

TeamLINX; Cheyenne (WY); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

401K with employer match up to 5%

Medical/Dental/Vision

8 Paid Holidays

3 weeks PTO

Job summary

LINX in Cheyenne, WY is seeking an Administrative Assistant / Project Coordinator to support the Operations and Project Managers with clerical tasks on commercial construction projects. You will handle time entry, payroll tracking, expense processing, travel coordination, onboarding, licenses, and document control while ensuring compliance and safety coordination.

Strong communication, organization, and Excel skills are essential in a fast-paced field environment.

Qualifications

• Strong organizational and communication skills.
• Experience in a construction job-site environment is preferred.
• Ability to manage multiple priorities in a fast-paced setting.
• Proficiency in MS Office, especially Excel, for tracking and reporting.
• Ability to analyze data and identify trends.

Responsibilities

• Submit expense reports, process per diem and checks, approve fuel invoices, and manage temp time entry.
• Support project setup, execution, billing, and tracking; coordinate meetings; manage project information flow.
• Order office and site supplies (PPE, fuel, water); track consumables; log and transfer materials.
• Assist onboarding: I-9, LINX/ADP enrollment, on-site orientations, GC screenings, HR coordination.
• Manage licenses, DCAT requests/renewals, track expirations; coordinate OSHA safety training and safety meetings.
• Book flights, hotels, and Airbnb; track travel; assist employees and resolve issues.
• Track vehicle maintenance and submit inspections.
• Reserve training rooms, order meals, draft correspondence, and create labels/signage.
• Influence others without direct authority; coordinate meetings; maintain project documentation.

Skills

Time entry

Payroll tracking

Expense processing

Travel coordination

HR onboarding

Compliance tracking

Safety coordination

Project coordination

Microsoft Excel

Microsoft Office

Documentation control

Meeting coordination

Data analysis

Tools

ADP enrollment

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Cheyenne, WY, US

2 days ago Requisition ID: 2366

Salary Range: $20.00 To $28.00 Hourly

Job Summary:

You will support the Operations Manager and Project Managers with administrative tasks to ensure the successful execution of assigned projects. This includes time entry and payroll tracking, expense and travel processing, HR and onboarding support, and general office and procurement coordination. You will also help maintain compliance and licensing records and support safety-meeting and training coordination. Strong communication , organizational, and time-management skills are essential, along with the ability to manage multiple priorities in a fast-paced construction environment.

About LINX:

Join a team that connects people through technology. We design, install, and support commercial network cabling for data centers, multimedia, security, and wireless systems.

In 2003, industry experts founded LINX to create the workplace they wanted—one built on integrity, teamwork, and innovation. These core values drive us daily, shaping a culture where employees grow and take pride in their work.

Headquartered in Denver, CO, with regional offices in Seattle, WA; Salt Lake City, UT; San Antonio, TX; Atlanta, GA; Cheyenne, WY; and Des Moines, IA, we’re growing fast! With AI, remote work, and digital transformation accelerating, now is the time to build your future with LINX.

Essential Duties and Responsibilities

• Expense & Payment Processing- S ubmit expense reports, process per diem and check requests, approve fuel invoices, and manage temp time entry in coordination with corporate payroll.
• Project Coordination & Administration - Support project setup, execution, billing, and tracking; coordinate internal and external meetings; and manage the flow of project information across the team.
• Procurement & Inventory - Order office and job-site supplies, PPE, fuel, ice, and water; track and reorder consumable materials; and receive, log, and transfer materials as needed.
• HR & Onboarding Support - Assist with new hire onboarding, including I-9 collection, LINX and ADP enrollment setup, on-site orientations, GC screenings, and coordination with corporate HR. Process leave requests and maintain time-off tracking.
• Compliance & Safety Coordination - Apply for city and state licenses, process DCAT requests and renewals, and track expiration dates. Coordinate OSHA training certifications and MSFT Day 2 Safety credentialing, and organize recurring safety meetings.
• Travel Coordination - Process flight, hotel, and Airbnb bookings and track travel arrangements; assist employees with travel-related needs and resolve issues as they arise.
• Fleet & Vehicle Support - Track vehicle maintenance reminders and submit vehicle inspection reports.
• General Administrative Support - Reserve training rooms, order food for meetings and events, draft correspondence, and create labels and signage for installations and job-site use.
• Excellent organizational, written, and verbal communication skills
• Strong communication and organizational skills in a construction job-site environment
• Ability to work effectively in a fast-paced environment
• Comfortable working in a construction job-site /trailer setting
• Ability to analyze data, identify trends, and make sound recommendations
• Proficiency in Microsoft Office Suite, with p articular strength in Excel for project tracking and reporting
• Ability to influence others without direct authority
• Experience coordinating travel and supporting field logistics
• Ability to assist with cost tracking and basic budget updates
• Ability to manage document control and distribute updated files to field teams
• Experience coordinating meetings and maintaining organized project documentation

Preferred Experience

• Basic working knowledge of construction project management
• Familiarity with AIA documentation and Schedule of Values supportExperience maintaining project records, including submittals, RFIs, and logs

Pay Rate:

$20.00 - $28.00/ hr

TEAMLINX offers great benefits including:

• 401K with 50% employer match up to first 5%
• Insurance options including medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
• 8 Paid Holidays
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.