Administrative Assistant

LINX; Colorado Springs (CO); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

401K with employer match

Medical, Dental, Vision insurance

8 Paid Holidays

3 weeks PTO

Career growth opportunities

Job summary

LINX is seeking an organized Administrative Assistant to support Project Managers and Operations on commercial network cabling projects. You will handle setup, Great Plains entry, billing support, and prepare submittals and closeout packages for project teams.

Responsibilities include creating invoices and pay applications, processing change orders, coordinating travel, per diem, expenses, licenses, and maintaining accurate project files.

Qualifications

• Minimum 2-year degree or equivalent work experience.
• Excellent organization skills.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).
• Professional working proficiency in English.

Responsibilities

• Set up jobs including entry into Great Plains and initiation of job folder documentation.
• Enter approved change orders into Great Plains.
• Assist Project Managers with timely, accurate billing to minimize under-billings.
• Create invoices and pay applications in Great Plains and send to customers.
• Coordinate travel for employees on out-of-state projects.
• Handle per diem and check requests; process expense reports.
• Create labels and manage supply orders.
• Handle prequalification and credit applications.
• Apply for city/state licenses when necessary.
• Prepare submittal and closeout packages for Project Managers.

Skills

Organizational skills

Written communication

Verbal communication

MS Office proficient

Education

Two-year degree or equivalent

Tools

Great Plains

Job description

Job Summary

The administrative assistant will support LINX Project Managers and Operations with all administrative pieces of commercial network cabling projects and job completions.

Job Summary

The administrative assistant will support LINX Project Managers and Operations with all administrative pieces of commercial network cabling projects and job completions.

About LINX

Join a team that connects people through technology. We design, install, and support commercial network cabling for data centers, multimedia, security, and wireless systems. In 2003, industry experts founded LINX to create the workplace they wanted—one built on integrity, teamwork, and innovation. These core values drive us daily, shaping a culture where employees grow and take pride in their work. Headquartered in Denver, CO, with regional offices in Seattle, WA; Salt Lake City, UT; San Antonio, TX; Atlanta, GA; Cheyenne, WY; and Des Moines, IA, we’re growing fast! With AI and digital transformation accelerating, now is the time to build your future with LINX.

Essential Duties And Responsibilities

• Set up of jobs including entry into Great Plains as well as initiation of job folder documentation
• Entry of approved change orders into Great Plains
• Working with Project Managers to ensure timely and accurate billing to minimize under-billings
• Creating invoices in Great Plains and pay applications as well as sending the billings to the customer and uploading into appropriate portals
• Coordinate Travel for employees working on out of state projects
• Per diem/check requests
• Expense Reports
• Label creation
• Supply ordering
• Prequals/Credit Applications
• Apply for city/state licenses when necessary
• Preparing submittal and closeout packages for Project Managers

Minimum Requirements

• Minimum 2-year degree or equivalent work experience
• Excellent organization skills
• Excellent written and verbal communication skills
• Ability to analyze data, identify trends and make sound recommendations
• Proficient with Microsoft Office Suite, including Word, Excel and PowerPoint
• Professional working proficiency in English

Pay Rate varies based on location

Colorado Springs, CO: $22–$26/hour

Chantilly, VA: $26–$30/hour

TEAMLINX Offers Great Benefits Including

• 401K with 50% employer match up to first 5%
• Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
• 8 Paid Holidays
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days
• Career growth opportunities

Posting Deadline

This job posting is open until filled and may close at any time without notice.

We are an equal opportunity/affirmative action employer. We consider candidates regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, and encourage minorities, females, veterans, and individuals with disabilities to apply.