Project Admin & Billing Coordinator

LINX; Colorado Springs (CO); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

401K with employer match

Medical, Dental, Vision insurance

8 Paid Holidays

3 weeks PTO

Career growth opportunities

Job summary

LINX is seeking an organized Administrative Assistant to support Project Managers and Operations on commercial network cabling projects. You will handle setup, Great Plains entry, billing support, and prepare submittals and closeout packages for project teams.

Responsibilities include creating invoices and pay applications, processing change orders, coordinating travel, per diem, expenses, licenses, and maintaining accurate project files.

Qualifications

• Minimum 2-year degree or equivalent work experience.
• Excellent organization skills.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).
• Professional working proficiency in English.

Responsibilities

• Set up jobs including entry into Great Plains and initiation of job folder documentation.
• Enter approved change orders into Great Plains.
• Assist Project Managers with timely, accurate billing to minimize under-billings.
• Create invoices and pay applications in Great Plains and send to customers.
• Coordinate travel for employees on out-of-state projects.
• Handle per diem and check requests; process expense reports.
• Create labels and manage supply orders.
• Handle prequalification and credit applications.
• Apply for city/state licenses when necessary.
• Prepare submittal and closeout packages for Project Managers.

Skills

Organizational skills

Written communication

Verbal communication

MS Office proficient

Education

Two-year degree or equivalent

Tools

Great Plains

Job description

LINX is seeking an organized Administrative Assistant to support Project Managers and Operations on commercial network cabling projects. You will handle setup, Great Plains entry, billing support, and prepare submittals and closeout packages for project teams.

Responsibilities include creating invoices and pay applications, processing change orders, coordinating travel, per diem, expenses, licenses, and maintaining accurate project files.