Construction Project Coordinator

RA Holdings Group; Richmond (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

RA Holdings Group dba AIM Services is seeking a Project Manager Assistant to handle administrative tasks for contract work, manage accounts payable/receivable for the branch, and assist operations managers on daily tasks.

The role involves backlog management, project setup in Foundation Software, and supporting project documentation and submittals. Strong knowledge of construction processes is preferred.

Qualifications

• Minimum of 3 years of experience supporting construction projects in roles like Project Coordinator or Construction Administrator.
• Experience with construction accounting, contract administration, invoicing, and closeout activities preferred.
• Experience using Foundation Software and FieldFLO or similar construction management tools is highly desirable.
• Strong understanding of commercial and federal construction project processes preferred.

Responsibilities

• Maintain backlog and authorize changes to backlog, with oversight from the Regional Director.
• Set up and manage projects and change orders within Foundation Software.
• Manage project documentation, bid files, and signature records.
• Process accounts payable/receivable and assist the WIP process for the branch.
• Invoice customers and reconcile invoice logs with backlog and income statements.
• Coordinate permits, submittals, and subcontractor/vendor access.
• Answer phones and organize shared files; assist Branch Administrator with recordkeeping.

Skills

Project coordination

Construction administration

Invoicing

Document management

Accounts receivable

Backlog management

Tools

Foundation Software

FieldFLO

Job description

RA Holdings Group dba AIM Services is seeking a Project Manager Assistant to handle administrative tasks for contract work, manage accounts payable/receivable for the branch, and assist operations managers on daily tasks.

The role involves backlog management, project setup in Foundation Software, and supporting project documentation and submittals. Strong knowledge of construction processes is preferred.