Construction Admin Coordinator – Project Support

RAM Construction Services; Livonia (MI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Paid time off

Company holidays

Apparel allowance

Bonus opportunities

Job summary

RAM Construction Services seeks an Administrative Coordinator to provide administrative and project engineering support through the project lifecycle. Under the Director's direction, this role backs estimators, project managers, and project engineers by coordinating documentation, communication, and project controls.

This role also performs entry-level project engineer functions, aiding planning, documentation, and coordination to support successful project delivery.

Qualifications

• Minimum 2-4 years of administrative experience in construction or project-based environment
• Familiarity with construction processes, terminology, documentation, and workflows
• Experience supporting Estimators, Project Managers, Superintendents, and Project Engineers
• Strong data entry, document control, and file management skills
• Ability to work independently and collaboratively; proactive and solution-orientated
• Excellent verbal and written communication skills
• High degree of professionalism and sound business judgment
• Customer-service oriented with a team-focused attitude

Responsibilities

• Assist Estimators, Project Managers, Superintendents, and Project Engineers with preparation, tracking, and maintenance of project documentation
• Coordinate communication between internal project teams, clients, subcontractors, and vendors to ensure timely and accurate information flow
• Entering and maintaining pending change order logs for all projects
• Processing change orders and logging them in systems and listing them on AIA
• Handling submittals, LEED documents, communicating with architects, and GC for approval
• Maintain organized and accurate project files and records in both digital and physical formats
• Compose, edit, and distribute reports, correspondence, and meeting documentation
• Support multiple projects simultaneously while monitoring deadlines, priorities, and deliverables
• Complete special assignments as needed, monitor progress, and assist with adjustments to project plans
• Support document control for drawings, specifications, and revisions
• Assist with cost tracking, job cost reporting, and basic project controls under the direction of the Project Manager or Project Engineer
• Prepare and maintain project logs, spreadsheets, and tracking tools
• Time & Material Reports, tracking labor, material, and equipment on projects

Skills

Administrative support

Project coordination

Communication

Data entry

Document control

Microsoft Office

Adobe/Bluebeam

Procore

Education

High School Diploma or equivalent

Associate's degree in Business Administration

Tools

Procore

Microsoft Office

Adobe

Bluebeam

Acumatica

Job description

RAM Construction Services seeks an Administrative Coordinator to provide administrative and project engineering support through the project lifecycle. Under the Director's direction, this role backs estimators, project managers, and project engineers by coordinating documentation, communication, and project controls.

This role also performs entry-level project engineer functions, aiding planning, documentation, and coordination to support successful project delivery.