Construction Project Coordinator

Shames Construction Company; Lone Tree (CO); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

FSA

401(k)

Paid Time Off

7 paid holidays

Job summary

Shames Construction Company in Lone Tree, CO seeks a detail‑oriented Project Assistant to support Project Managers and teams with administrative and coordination tasks that keep projects running smoothly.

You will handle subcontract documents, track insurance certificates, process POs, change orders, owner pay apps, submittals, and startup/closeout paperwork while maintaining organized electronic files and timely follow‑ups.

Qualifications

• 3–5+ years of administrative or project coordination experience in commercial construction or related industry.
• Strong organizational and time-management skills to manage multiple projects, priorities, and deadlines.
• High level of attention to detail and accuracy when preparing and maintaining project documentation.
• Excellent written and verbal communication skills.
• Professional and confident communication with subcontractors, vendors, clients, and internal team members.
• Proficiency in Microsoft Office and ability to learn construction management software.
• Ability to work independently, take initiative, and follow through while supporting a collaborative team.
• Ability to identify missing information and proactively follow up to keep tasks moving toward completion.
• High School Diploma or equivalent required.

Responsibilities

• Provide administrative and coordination support to Project Managers and project teams.
• Process subcontract documents, including purchase orders and subcontract agreements.
• Collect, review, track, and maintain subcontractor documentation (insurance, W‑9s, licenses).
• Prepare and track Field Work Directives, subcontractor change orders, and related docs.
• Assist with owner pay applications, reimbursable invoices, and project reporting.
• Coordinate submittals and maintain submittal records and documentation.
• Support startup and closeout documentation (warranties, manuals).
• Maintain organized electronic project files and ensure proper filing and accessibility.
• Track project documentation and follow up with subcontractors, vendors, and internal teams.
• Attend project meetings and assist with documentation and follow-up items.
• Communicate professionally with all project stakeholders.
• Assist with status reports and administrative tracking logs.
• Identify missing information and proactively follow up to keep on schedule.
• Support multiple projects and prioritize deadlines.

Skills

Organizational skills

Time management

Attention to detail

Communication

Independent work

Proactive follow-up

Education

High School Diploma or equivalent

Tools

Procore

DocuSign

AIA contract documents

Microsoft Office (Word, Excel, Outlook, Teams)

Job description

Shames Construction Company in Lone Tree, CO seeks a detail‑oriented Project Assistant to support Project Managers and teams with administrative and coordination tasks that keep projects running smoothly.

You will handle subcontract documents, track insurance certificates, process POs, change orders, owner pay apps, submittals, and startup/closeout paperwork while maintaining organized electronic files and timely follow‑ups.