Construction Project Coordinator

Structure Tone Southwest; Dallas (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

401(k) retirement plan with employer  

Paid time off

Paid holidays

Life & AD&D Insurance

Job summary

Structure Tone Southwest is seeking a detail-oriented Project Assistant to support construction teams with essential administrative and project coordination tasks. You will manage project records, track deliverables, and assist with contract and compliance processes to ensure documentation is accurate and complete.

Responsibilities include assembling documents, maintaining organized filing systems, auditing contract paperwork, and coordinating with subcontractors.

Qualifications

• Requires a high school diploma or equivalent.
• Typing speed of at least 50 wpm.
• 2+ years of secretarial or administrative experience preferred.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook; ability to create/edit legal documents and spreadsheets.
• Excellent written and verbal communication skills.
• Strong organizational skills and information retrieval capabilities.
• Ability to handle multiple tasks and set priorities.
• Team player who supports coworkers and project goals.

Responsibilities

• Assembles, compiles, and prepares documents for construction projects (contracts, purchase orders, insurances, warranties, etc.).
• Monitors compliance with contract paperwork, including in-house requirements.
• Assists in project buyout by verifying subcontractor prequalification and safety/financial reviews.
• Maintains organized filing system and conducts periodic audits of documents.
• Prepares agendas and meeting documents; records/transcribes minutes as directed.
• Ensures timely responses from subs for paperwork; manages CMiC workflow and eSign.
• Issues change orders and coordinates project milestones (permits, closeout).
• Drafts, transmits, and files correspondence; supports contract administration.

Skills

Typing speed 50 wpm

MS Word

MS Excel

MS PowerPoint

MS Outlook

Written & verbal communication

Organizational skills

Multitasking

Team player

Education

High school diploma or equivalent

Post high school admin assistant training (1–2 yrs)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Structure Tone Southwest is seeking a detail-oriented Project Assistant to support construction teams with essential administrative and project coordination tasks. You will manage project records, track deliverables, and assist with contract and compliance processes to ensure documentation is accurate and complete.

Responsibilities include assembling documents, maintaining organized filing systems, auditing contract paperwork, and coordinating with subcontractors.