Project Assistant

Shames Construction Company; Lone Tree (CO); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

FSA

401(k)

Paid Time Off

7 paid holidays

Job summary

Shames Construction Company in Lone Tree, CO seeks a detail‑oriented Project Assistant to support Project Managers and teams with administrative and coordination tasks that keep projects running smoothly.

You will handle subcontract documents, track insurance certificates, process POs, change orders, owner pay apps, submittals, and startup/closeout paperwork while maintaining organized electronic files and timely follow‑ups.

Qualifications

• 3–5+ years of administrative or project coordination experience in commercial construction or related industry.
• Strong organizational and time-management skills to manage multiple projects, priorities, and deadlines.
• High level of attention to detail and accuracy when preparing and maintaining project documentation.
• Excellent written and verbal communication skills.
• Professional and confident communication with subcontractors, vendors, clients, and internal team members.
• Proficiency in Microsoft Office and ability to learn construction management software.
• Ability to work independently, take initiative, and follow through while supporting a collaborative team.
• Ability to identify missing information and proactively follow up to keep tasks moving toward completion.
• High School Diploma or equivalent required.

Responsibilities

• Provide administrative and coordination support to Project Managers and project teams.
• Process subcontract documents, including purchase orders and subcontract agreements.
• Collect, review, track, and maintain subcontractor documentation (insurance, W‑9s, licenses).
• Prepare and track Field Work Directives, subcontractor change orders, and related docs.
• Assist with owner pay applications, reimbursable invoices, and project reporting.
• Coordinate submittals and maintain submittal records and documentation.
• Support startup and closeout documentation (warranties, manuals).
• Maintain organized electronic project files and ensure proper filing and accessibility.
• Track project documentation and follow up with subcontractors, vendors, and internal teams.
• Attend project meetings and assist with documentation and follow-up items.
• Communicate professionally with all project stakeholders.
• Assist with status reports and administrative tracking logs.
• Identify missing information and proactively follow up to keep on schedule.
• Support multiple projects and prioritize deadlines.

Skills

Organizational skills

Time management

Attention to detail

Communication

Independent work

Proactive follow-up

Education

High School Diploma or equivalent

Tools

Procore

DocuSign

AIA contract documents

Microsoft Office (Word, Excel, Outlook, Teams)

Job description

WHAT YOU’LL DO

As a Project Assistant, you will support our Project Managers and project teams with the administrative and coordination responsibilities necessary to keep projects running efficiently.

Your responsibilities will include:

• Provide administrative and coordination support to Project Managers and project teams.
• Process subcontract documents, including purchase orders, subcontract agreements, and related contract documentation.
• Collect, review, track, and maintain subcontractor documentation, including insurance certificates, W-9s, licenses, and project contact information.
• Prepare and track Field Work Directives (FWDs), subcontractor change orders, and related project documentation.
• Assist with owner pay applications, reimbursable invoices, and related project reporting.
• Coordinate submittals and assist the project team with maintaining accurate submittal records and documentation.
• Assist with project startup and closeout documentation, including warranties, manuals, and other required turnover documents.
• Maintain organized and accurate electronic project files and ensure documentation is properly filed and readily accessible.
• Track project documentation and follow up with subcontractors, vendors, and internal team members on outstanding items.
• Attend project meetings as needed, assist with meeting documentation, and help track follow-up items.
• Communicate professionally with subcontractors, vendors, Project Managers, Superintendents, and other project stakeholders.
• Assist with maintaining accurate project status reports and administrative tracking logs.
• Help identify missing or incomplete documentation and proactively follow up to keep project requirements on schedule.
• Support multiple projects and Project Managers while effectively prioritizing competing deadlines.
• Provide additional administrative and project support as needed.
• Contribute to a positive experience for our clients, subcontractors, vendors, and internal project teams.

WHAT YOU BRING

We are looking for someone who is organized, dependable, detail-oriented, and comfortable taking ownership of their responsibilities.

REQUIRED QUALIFICATIONS

• 3–5+ years of administrative or project coordination experience, preferably within commercial construction or a related industry.
• Strong organizational and time-management skills with the ability to manage multiple projects, priorities, and deadlines simultaneously.
• High level of attention to detail and accuracy when preparing, reviewing, and maintaining project documentation.
• Excellent written and verbal communication skills.
• Professional and confident communication when working with subcontractors, vendors, clients, and internal team members.
• Strong proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
• Ability to learn and effectively use construction management and document-management software.
• Ability to work independently, take initiative, and follow through on assignments while supporting a collaborative project team.
• Ability to identify missing information, follow up proactively, and keep assigned tasks moving toward completion.
• High School Diploma or equivalent required.

PREFERRED QUALIFICATIONS

• Previous administrative or Project Assistant experience with a commercial General Contractor.
• Experience with Procore or similar construction management software.
• Familiarity with DocuSign and electronic contract/document workflows.
• Familiarity with AIA contract documents.
• Experience processing subcontract agreements, purchase orders, change orders, and other construction documentation.
• Experience collecting and tracking subcontractor insurance, W-9s, licenses, and compliance documentation.
• Familiarity with owner pay applications, reimbursable invoices, and basic construction cost processes.
• Experience supporting projects from startup through closeout.
• Additional education or training in construction, business administration, project management, or a related field.

WHY JOIN SHAMES CONSTRUCTION

• Nearly 40 years of commercial construction success.
• Work on projects for nationally recognized retail, grocery, restaurant, industrial, and entertainment clients.
• Join a financially stable, family-owned commercial General Contractor.
• Work alongside experienced Project Managers, Superintendents, and leadership who value collaboration and teamwork.
• Gain exposure to multiple aspects of commercial construction and project management.
• Be part of a team where organization, initiative, accountability, and follow-through are valued.
• Opportunities for professional growth and career development.
• Culture built on integrity, accountability, teamwork, and long-term relationships.

COMPENSATION & BENEFITS

Salary: $60,000 – $75,000 per year DOE

Benefits: Medical, dental, vision, life insurance, FSA, 401(k), Paid Time Off (PTO), and 7 paid holidays.

This is a full-time, on-site position based in our Lone Tree, Colorado office.

Shames Construction Company is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable laws.