Construction Project Coordination Specialist

Leo; Kentucky; On-site; USD 45,000 - 65,000; Full time

Job summary

Leo FS is seeking a Project Coordinator to provide administrative and operational support to Project Managers and field teams. You’ll help ensure facilities maintenance and construction projects run smoothly from initiation through closeout, acting as a central point for documentation, scheduling, and communication.

A degree in construction management or business and 1–3 years of project coordination experience are preferred.

Qualifications

• Associate’s or Bachelor’s degree in Construction Management, Business, or related field (or equivalent experience).
• 1–3 years of experience in project coordination, administration, or a related support role.
• Proficiency with Microsoft Office; familiarity with project management software preferred.
• Strong organizational and multitasking skills.

Responsibilities

• Prepare, organize, and maintain project documentation, including contracts, submittals, RFIs, and change orders.
• Track project schedules and milestones, flagging potential delays to the Project Manager.
• Assist with the preparation of project budgets, invoices, and cost tracking reports.
• Serve as a point of contact between clients, subcontractors, vendors, and internal teams.
• Schedule and coordinate meetings, site visits, and inspections.
• Distribute meeting notes, action items, and project updates to stakeholders.
• Assist with the procurement of materials, equipment, and subcontractor services.
• Track purchase orders and delivery schedules.
• Maintain vendor and subcontractor contact and compliance records.
• Coordinate labor forces and skilled trades to ensure the right resources are assigned to each project.
• Prepare, review, and track vendor and subcontractor insurance certificates and compliance documentation.
• Maintain accurate project files, drawings, and permits in company systems.
• Prepare status reports and dashboards for internal and client reviews.
• Support project closeout activities, including punch list tracking and final documentation.

Skills

Organizational skills

Multitasking

Communication skills

Education

Degree in Construction Management or related field

Tools

Microsoft Office

Job description

Leo FS is seeking a Project Coordinator to provide administrative and operational support to Project Managers and field teams. You’ll help ensure facilities maintenance and construction projects run smoothly from initiation through closeout, acting as a central point for documentation, scheduling, and communication.

A degree in construction management or business and 1–3 years of project coordination experience are preferred.