Associate Project Manager

Leo Facilities Maintenance; Kentucky; On-site; USD 42,000 - 64,000; Full time

Job summary

Leo FS is seeking a Project Coordinator to provide administrative and operational support to Project Managers and field teams, ensuring facilities maintenance and construction projects run smoothly from initiation through closeout. This role requires strong organization, attention to detail, and the ability to manage documentation, schedules, and communications across multiple stakeholders.

This position requires an Associate or Bachelor’s in Construction Management or related field, 1–3 years

Qualifications

• Strong organizational and multitasking skills required.
• Excellent written and verbal communication skills preferred.
• 1–3 years of experience in project coordination or related role.

Responsibilities

• Prepare, organize, and maintain project documentation (contracts, submittals, RFIs, change orders).
• Track project schedules and milestones; flag delays to Project Manager.
• Assist with budgets, invoices, and cost tracking reports.
• Serve as liaison between clients, subcontractors, vendors, and internal teams.
• Schedule meetings, site visits, and inspections; distribute notes and updates.

Skills

Organization

Multitasking

Written and verbal communication

Education

Associate’s or Bachelor’s degree in Construction Management or related field

Tools

Microsoft Office

Project management software

Job description

Description

The Project Coordinator provides administrative and operational support to Project Managers and field teams, helping ensure facilities maintenance and construction projects run smoothly from initiation through closeout. This role is highly organized and detail-oriented, acting as a central point of coordination for documentation, scheduling, and communication.

Core Responsibilities:

Project Administration

• Prepare, organize, and maintain project documentation, including contracts, submittals, RFIs, and change orders
• Track project schedules and milestones, flagging potential delays to the Project Manager
• Assist with the preparation of project budgets, invoices, and cost tracking reports

Communication & Coordination

• Serve as a point of contact between clients, subcontractors, vendors, and internal teams
• Schedule and coordinate meetings, site visits, and inspections
• Distribute meeting notes, action items, and project updates to stakeholders

Procurement & Vendor Support

• Assist with the procurement of materials, equipment, and subcontractor services
• Track purchase orders and delivery schedules
• Maintain vendor and subcontractor contact and compliance records
• Coordinate labor forces and skilled trades to ensure the right resources are assigned to each project
• Prepare, review, and track vendor and subcontractor insurance certificates and compliance documentation

Documentation & Reporting

• Maintain accurate project files, drawings, and permits in company systems
• Prepare status reports and dashboards for internal and client reviews
• Support project closeout activities, including punch list tracking and final documentation

Requirements

• Associate’s or Bachelor’s degree in Construction Management, Business, or related field (or equivalent experience)
• 1-3 years of experience in project coordination, administration, or a related support role
• Proficiency with Microsoft Office; familiarity with project management software preferred
• Strong organizational and multitasking skills

Preferred:

• Experience supporting construction or facilities maintenance projects
• Familiarity with construction terminology and documentation
• Excellent written and verbal communication skills
• Customer service experience and working knowledge of core trades, terminology, and repair processes

Supervisory Responsibilities

This position has no supervisory responsibilities.

Work Environment/Physical & Visual Demands

• This position works a consistent schedule Monday to Friday, typically within standard office hours; overtime may be necessary or required.
• This position requires occasional site visits, and local travel of less than 20% may be required.
• Physical Demands: Speaking, Listening, Writing, Sitting, Keystroke, Standing, Walking, Reaching, Grasping, Repetitive Motion, and Sedentary/Light work, requiring lifting up to 10lbs.
• Visual Demands: Visual acuity to perform activities such as viewing a computer terminal and reading.
• Environmental Conditions: This position is subject to sufficient noise with an indoor environmental condition; protected from weather conditions, but not necessarily from temperature changes
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Equal Opportunity Employer

Leo FS is an equal opportunity employer. We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, regardless of sex; race; color; creed; national origin; religion; age; marital status; pregnancy; nursing mother status; physical, mental, or sensory disability; sexual orientation; gender identity or expression; military or veteran status; or any other basis protected by federal, state, and/or local laws.