Construction Project Controls Coordinator

Kiewit; Fairfield (CA); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Retirement plan with matching

Paid time off

Job summary

Kiewit in Fairfield, CA is seeking an Administrative Coordinator to provide multi-project support across our Northern California District. The role centers on managing pricing, cost tracking, and document workflows for active construction jobs and internal teams.

You will handle proposals, back-charge processes, and monthly reporting while coordinating with project teams, accounts payable, and procurement. Strong Excel and ERP experience are required, with attention to detail and deadlines.

Qualifications

• Experience in construction administration or project controls preferred.
• Strong Excel skills and proficiency with Outlook, Word, Teams, SharePoint, and Smartsheet.
• SAP or ERP experience preferred; InEight or EquipmentWatch a plus.
• Attention to detail and ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Prepare pricing proposals for change work and review proposals for compliance with contract requirements.
• Compile and reconcile labor, equipment, material, and subcontractor costs with backup.
• Research and maintain labor and equipment rates using union rate sheets, prevailing wage determinations, Bluebook, Caltrans, and USACE.
• Maintain pricing templates, schedules, and organized project files.
• Assist in the recovery of back charges, maintaining documentation, monitoring status, and coordinating with project teams.
• Review contract documents to identify change management requirements.
• Support multiple project teams by resolving information gaps, attending virtual meetings, tracking action items, and communicating status.
• Assist with accounts payable, invoice processing, expense reports, and purchasing card transactions using Concur and other financial systems
• Assist with monthly reporting, reconciliations, and other accounting-related activities
• Maintain accurate financial records, budget tracking, and project cost documentation
• Prepare financial reports, spreadsheets, and billings
• Monitor deadlines, coordinate approvals, and communicate status to appropriate stakeholders.

Skills

Advanced Excel

Outlook/Office 365

Verbal & written communication

Multitasking

Tools

SAP

Smartsheet

SharePoint

Job description

Kiewit in Fairfield, CA is seeking an Administrative Coordinator to provide multi-project support across our Northern California District. The role centers on managing pricing, cost tracking, and document workflows for active construction jobs and internal teams.

You will handle proposals, back-charge processes, and monthly reporting while coordinating with project teams, accounts payable, and procurement. Strong Excel and ERP experience are required, with attention to detail and deadlines.