Administrative Assistant

Peter Kiewit Sons’; Atlanta (GA); On-site; USD 42,000 - 52,000; Full time

Job summary

Peter Kiewit Sons’ is seeking an organized administrative assistant to support our Northern California District-based team in Portland, OR. You will handle day-to-day administrative tasks, travel coordination, meeting scheduling, and team-building activities, while assisting with branding materials and events.

The role requires strong written and verbal communication, proficiency in Microsoft Office, and the ability to work with staff at all levels, including leadership.

Qualifications

• Prior administrative support experience required.
• Bachelor's or associate degree related to the role strongly preferred.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiar with printers, scanners, cameras, and AV equipment.
• Ability to meet deadlines and manage multiple projects.
• Experience communicating with senior leadership.
• Detail-oriented with strong organizational skills.
• Ability to maintain confidentiality.
• Team player who can stay connected with the team.

Responsibilities

• Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication)
• Collaborating with and supporting team members, working on key projects and initiatives
• Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
• Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
• Managing key expense reports, invoicing and purchasing card transactions
• Tracking budgets and preparing related reports for team and company use
• Managing and scheduling inter-group and cross-company meetings involving department staff

Skills

Communication skills

Attention to detail

Team player

Time management

Education

Bachelor's or Associate degree related to the role

Tools

Microsoft Office

Printers & AV equipment

Job description

POSITION OVERVIEW

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too.

DISTRICT OVERVIEW

Kiewit’s Northern California District is one of Kiewit’s leading infrastructure districts specializing in various types of work in the heavy civil, power, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast. Our Northern California district has been extremely successful and have over $600 million dollars of work and plan to grow this region by $200 million in 2022. We are looking for individuals who are passionate about infrastructure and committed to the construction industry and seek a long-term career.

LOCATION

This position will be based in Portland, OR.

RESPONSIBILITIES

• Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication)
• Collaborating with and supporting team members, working on key projects and initiatives
• Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
• Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
• Managing key expense reports, invoicing and purchasing card transactions
• Tracking budgets and preparing related reports for team and company use
• Managing and scheduling inter-group and cross-company meetings involving department staff

QUALIFICATIONS

• Prior administrative support experience required
• A bachelor's or associate’s degree related to the role strongly preferred
• Strong written and verbal communication skills
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
• Previous track record of successfully meeting deadlines and project expectations
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Outstanding attention to detail and strong organizational skills
• Ability to maintain strict confidence of important, sensitive information and materials
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together

OTHER REQUIREMENTS

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.