Construction Project Billing & Cost Coordinator

Superior Bowen Asphalt Company, LLC; Kansas City (MO); Hybrid; USD 60,000 - 82,000; Full time

Job summary

Superior Bowen Asphalt Company, LLC is seeking a Project Accounting Coordinator to support billing, AR, and job-cost tracking on construction projects and material sales. The role collaborates with project managers, accounting, payroll, and customers to ensure accurate, timely financial data and compliant documentation.

Key duties include invoicing, lien waivers, tax documentation, subcontractor payments, payroll certifications, and license/compliance tasks, with a strong emphasis on accuracy,

Qualifications

• 2+ years in billing, accounts receivable, or related accounting support.
• Construction industry experience with lien waivers and tax exemption processes preferred.
• Experience with construction ERP systems and strong Excel skills.
• Attention to detail and ability to collaborate across teams.

Responsibilities

• Manage material sales quotes and ensure accurate pricing and timely invoicing.
• Serve as primary contact for tax-exempt status and billing questions; resolve pricing disputes.
• Monitor AR aging and support collections; maintain daily deposit tracker for payments.
• Reconcile job costs, review timesheets for labor allocation, and resolve discrepancies.
• Support subcontractor payments, lien waivers, and certified payroll coordination.
• Maintain tax-exemption documentation and assist with prequalification and license renewals.

Skills

Billing & AR

Excel

Timesheets

Financial data accuracy

Customer communication

Tools

Trimble Viewpoint Vista

ERP systems

Job description

Superior Bowen Asphalt Company, LLC is seeking a Project Accounting Coordinator to support billing, AR, and job-cost tracking on construction projects and material sales. The role collaborates with project managers, accounting, payroll, and customers to ensure accurate, timely financial data and compliant documentation.

Key duties include invoicing, lien waivers, tax documentation, subcontractor payments, payroll certifications, and license/compliance tasks, with a strong emphasis on accuracy,