Construction Administrative Assistant — Project Docs & Coordination

GAI Consultants Inc.; Town of Colonie (NY); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Competitive pay

Health plan

Paid time off

7 paid holidays

Tuition reimbursement

401(k) match

Job summary

Creighton Manning is seeking an Administrative Assistant to support construction inspection teams. You will format and organize project documents, manage files, and assist with scheduling and meeting materials in a fast-paced, team-driven environment.

The role emphasizes professionalism, customer service, and strong MS Office skills while collaborating with multiple project managers on diverse infrastructure projects.

Qualifications

• Excellent customer service and relationship building.
• Strong organization and time management skills.
• Attention to detail with reliable follow-through.
• Proficient in MS Office and computer systems.
• Ability to work with multiple managers and teams.

Responsibilities

• Type, format and organize project documents, reports, specs and correspondence.
• Create and maintain paper and electronic files.
• Order insurance certificates and monitor expiration dates.
• Prepare Health and Safety Plans and ensure QA compliance for documents.
• Assist with scheduling, meetings and presentation materials.
• Support project coordination tasks with project managers.

Skills

Customer service

Time management

Communication

Attention to detail

Reliability

MS Office proficiency

Education

High School Diploma

Associate's degree (preferred)

Tools

MS Office

Job description

Creighton Manning is seeking an Administrative Assistant to support construction inspection teams. You will format and organize project documents, manage files, and assist with scheduling and meeting materials in a fast-paced, team-driven environment.

The role emphasizes professionalism, customer service, and strong MS Office skills while collaborating with multiple project managers on diverse infrastructure projects.