Construction Project Support Specialist

JP Cullen; Janesville (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

JP Cullen is seeking a Project Assistant to support project teams with accounting and operations tasks in a hands-on construction environment. The role involves timekeeping, payroll coordination, document distribution, and field communication.

The ideal candidate has a two-year business/administrative education or relevant experience, strong customer service, and proficiency in Microsoft Office. This position emphasizes organization, safety coordination, and proactive collaboration with

Qualifications

• Two years associates degree in a Business or Administrative focus OR High school diploma or equivalent with two years of Business or Administrative training or equivalent experience
• Be customer service focused and have excellent communication and interpersonal skills
• Proficiency in Microsoft Office programs

Responsibilities

• Support the Project Manager, Superintendent, and/or Site Engineer on Accounting and Operations activities and more
• Enter and submit time sheets
• Verify time & material (T&M) tickets from field to Payroll
• Gather and send new employee information to Payroll
• Maintain and distribute trend charts, Procore reports, Operator Inspection sheets, concrete and soil testing reports, Daily End of Shift reports, etc.
• Schedule Jobsite Visits, Operations Plans, Pre-installs, and various meetings with clients, Architect/Engineer, and Subcontractors
• Take jobsite photos on a weekly basis & distribute accordingly
• Coordinate safety lunches
• Print job information for field personnel and foremen as needed
• Update and post safety signage
• Order supplies for the field (lumber, hardware, etc.)
• Send Yard Orders and Tool transfers to the Yard
• Draft, send, track, and execute Subcontracts and Agreements
• Distribute drawings & contract documents when new documents are produced by the design team
• Receive, send & track submittals (e.g., product data, shop drawings, and samples) to and from subcontractors, suppliers & designers.
• Assist in the change management process
• Submit/Assist with submitting all Requests for Information (RFIs)
• Track responses, update, and send logs to the Architect and Engineers
• Post all paper sets and electronic sets of drawings with RFI’s/CB’s
• Sending, receiving, tracking Requests for Quotations (RFQs) from Subcontractors/Vendors
• Distribute varieties of documents (letters, reports, memos, meeting minutes etc.). May entail producing confidential documents.
• Ensure routine work items (daily, weekly, monthly, data reports, and similar items) are received. Follow-up and expedite late items.
• Maintain a clean office environment and buy supplies as needed
• Maintain electronic & physical files & record documents

Skills

Customer service

Communication

Interpersonal skills

Education

Associates degree in Business/Administrative

High school diploma with two years of Business/Administrative training

Tools

Microsoft Office

Job description

JP Cullen is seeking a Project Assistant to support project teams with accounting and operations tasks in a hands-on construction environment. The role involves timekeeping, payroll coordination, document distribution, and field communication.

The ideal candidate has a two-year business/administrative education or relevant experience, strong customer service, and proficiency in Microsoft Office. This position emphasizes organization, safety coordination, and proactive collaboration with