Construction Project Coordinator / Office Manager

Kelly Interiors LLC; Secaucus (NJ); On-site; USD 52,000 - 76,000; Full time

Job summary

Kelly Interiors LLC in Secaucus, NJ seeks a Construction Project Coordinator / Office Manager to support the owner, handle office billing, subcontractor pricing, estimate prep, and project coordination.

This full-time, in-office role requires reading drawings, preparing proposals, tracking change orders, coordinating with clients and subs, and maintaining project files. Strong Excel and communication skills are essential, with Procore a plus.

Qualifications

• Experience in a general contractor’s or construction subcontractor’s office.
• Ability to read construction drawings and assist with estimating.
• Experience with invoicing, subcontractor quotes, and proposal preparation.
• Strong Excel, computer, and written communication skills.
• Procore experience a plus.
• Strong attention to detail and ability to manage several projects and deadlines.
• NYC and New Jersey renovation experience preferred.
• Ability to reliably commute to our team.

Responsibilities

• Set up and maintain project documentation, including contracts, subcontracts, purchase orders, drawing iterations, and change orders.
• Prepare and send client invoices, track payments, and follow up on outstanding balances.
• Read construction drawings and specifications to identify project scope.
• Request pricing from subcontractors and suppliers, follow up on quotes, and compare costs and exclusions.
• Prepare quantity takeoffs, estimate worksheets, and draft proposals for the owner’s final review and approval.
• Prepare and track change orders.
• Track building permits.
• Coordinate with clients, subcontractors, suppliers, and project managers.
• Maintain project files, contracts, insurance certificates, business licenses and other documentation.
• A lot of multi-tasking and problem-solving: You will frequently switch between answering subcontractors’ queries, questions about material deliveries or drawing approvals, and processing accounts.
• Support daily office operations and scheduling.

Skills

Reading drawings

Invoicing & quotes

Excel skills

Written communication

Attention to detail

Tools

Procore

Job description

Construction Project Coordinator / Office Manager

Kelly Interiors LLC — Secaucus, NJ

Full-time | In-office

Salary: commiserate on experience

Kelly Interiors LLC is a general contractor serving New York City and Northern New Jersey. We are seeking an organized construction professional to work directly with the owner, handling office billing, subcontractor pricing, estimate preparation, and project coordination.

Responsibilities:

Project Administration

Set up and maintain project documentation, including contracts, subcontracts, purchase orders, drawing iterations, and change orders.

• Prepare and send client invoices, track payments, and follow up on outstanding balances.


• Read construction drawings and specifications to identify project scope.


• Request pricing from subcontractors and suppliers, follow up on quotes, and compare costs and exclusions.


• Prepare quantity takeoffs, estimate worksheets, and draft proposals for the owner’s final review and approval.


• Prepare and track change orders.


• Track building permits.


• Coordinate with clients, subcontractors, suppliers, and project managers.


• Maintain project files, contracts, insurance certificates, business licenses and other documentation.


• A lot of multi-tasking and problem-solving: You will frequently switch between answering subcontractors’ queries, questions about material deliveries or drawing approvals, and processing accounts.


• Support daily office operations and scheduling.

Qualifications

• Previous experience in a general contractor’s or construction subcontractor’s office.


• Ability to read construction drawings and assist with estimating.


• Experience with invoicing, subcontractor quotes, and proposal preparation.


• Strong Excel, computer, and written communication skills.


• Procore experience a plus.


• Strong attention to detail and ability to manage several projects and deadlines.


• NYC and New Jersey renovation experience preferred.


• Ability to reliably commute to our team.


• Serving as the central hub: When field crews need an answer, clients need a status update, or management needs organized documentation, you are the connection point.

This position suits someone who enjoys handling several responsibilities in a small construction business and working closely with ownership.