Construction Billing & Data Entry Specialist

Elite Contracting Solutions; Baltimore (MD); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Job summary

Elite Contracting Solutions in Baltimore, MD is seeking a Billing & Data Entry Coordinator to support the Office Manager and Administrative Assistant in a fast-paced construction office. This role emphasizes accuracy, organized recordkeeping, and timely data entry for invoices and project documents.

Responsibilities include preparing customer invoices, entering invoices into the accounting system, verifying accuracy, tracking unpaid balances, and maintaining billing files.

Qualifications

• 2+ years of office administration or billing experience.
• Strong computer skills and attention to detail.
• Excellent typing and data entry accuracy.
• Experience with Microsoft Office suite.
• Ability to prioritize multiple tasks.
• Excellent organizational skills.

Responsibilities

• Prepare customer invoices from approved work orders.
• Enter invoices into accounting software and verify accuracy.
• Track unpaid invoices and communicate with Office Manager.
• Process vendor invoices for approval and match to POs/receipts.
• Maintain billing files and supporting documentation.
• Enter new customer information and update accounts.
• Enter estimates and contracts into company software; keep digital records organized.

Skills

Strong computer skills

Typing & data entry accuracy

Microsoft Office

Attention to detail

Task prioritization

Organizational skills

Tools

Microsoft Office

QuickBooks

Job costing

Job description

Elite Contracting Solutions in Baltimore, MD is seeking a Billing & Data Entry Coordinator to support the Office Manager and Administrative Assistant in a fast-paced construction office. This role emphasizes accuracy, organized recordkeeping, and timely data entry for invoices and project documents.

Responsibilities include preparing customer invoices, entering invoices into the accounting system, verifying accuracy, tracking unpaid balances, and maintaining billing files.