Central Hub: Construction Project Coordinator

Kelly Interiors LLC; Secaucus (NJ); On-site; USD 52,000 - 76,000; Full time

Job summary

Kelly Interiors LLC in Secaucus, NJ seeks a Construction Project Coordinator / Office Manager to support the owner, handle office billing, subcontractor pricing, estimate prep, and project coordination.

This full-time, in-office role requires reading drawings, preparing proposals, tracking change orders, coordinating with clients and subs, and maintaining project files. Strong Excel and communication skills are essential, with Procore a plus.

Qualifications

• Experience in a general contractor’s or construction subcontractor’s office.
• Ability to read construction drawings and assist with estimating.
• Experience with invoicing, subcontractor quotes, and proposal preparation.
• Strong Excel, computer, and written communication skills.
• Procore experience a plus.
• Strong attention to detail and ability to manage several projects and deadlines.
• NYC and New Jersey renovation experience preferred.
• Ability to reliably commute to our team.

Responsibilities

• Set up and maintain project documentation, including contracts, subcontracts, purchase orders, drawing iterations, and change orders.
• Prepare and send client invoices, track payments, and follow up on outstanding balances.
• Read construction drawings and specifications to identify project scope.
• Request pricing from subcontractors and suppliers, follow up on quotes, and compare costs and exclusions.
• Prepare quantity takeoffs, estimate worksheets, and draft proposals for the owner’s final review and approval.
• Prepare and track change orders.
• Track building permits.
• Coordinate with clients, subcontractors, suppliers, and project managers.
• Maintain project files, contracts, insurance certificates, business licenses and other documentation.
• A lot of multi-tasking and problem-solving: You will frequently switch between answering subcontractors’ queries, questions about material deliveries or drawing approvals, and processing accounts.
• Support daily office operations and scheduling.

Skills

Reading drawings

Invoicing & quotes

Excel skills

Written communication

Attention to detail

Tools

Procore

Job description

Kelly Interiors LLC in Secaucus, NJ seeks a Construction Project Coordinator / Office Manager to support the owner, handle office billing, subcontractor pricing, estimate prep, and project coordination.

This full-time, in-office role requires reading drawings, preparing proposals, tracking change orders, coordinating with clients and subs, and maintaining project files. Strong Excel and communication skills are essential, with Procore a plus.