Construction Project Administrator | Docs, Billing & Field Ops

Trillium Staffing; Chandler (AZ); On-site; USD 26,000 - 37,000; Full time

Job summary

Trillium Construction is seeking a Project Administrator to support a Chandler, AZ project with a heavy focus on document control, subcontractor pay applications, and billing coordination. You will manage daily logs, RFIs, change orders, and submittals while ensuring compliance with insurance, licensing, and safety requirements.

The role requires 2+ years of admin support in construction and proficiency with Procore or similar tools.

Qualifications

• 2+ years of administrative or project support experience.
• Working knowledge of construction documents and the submittal/RFI/change order workflow.
• Proficiency with Microsoft Office, especially Excel, and construction software such as Procore, Sage, Viewpoint, or Bluebeam.

Responsibilities

• Prepare, track, and maintain project documents: contracts, subcontracts, change orders, RFIs, submittals, and daily logs.
• Process subcontractor and vendor pay applications, lien waivers, and certificates of insurance.
• Support monthly billing and cost reporting with the project manager.
• Track compliance paperwork, including insurance, licensing, permits, and safety documentation.
• Coordinate meetings, take minutes, and distribute agendas and action items.
• Manage document control in project software (Procore or similar).
• Handle purchase orders, material and equipment tracking, and deliveries.
• Support onboarding of field staff and subs (orientation scheduling, paperwork, badging).
• Act as the point of contact between the jobsite, home office, and vendors.

Skills

Admin experience

Microsoft Excel

MS Office

Procore

Sage

Viewpoint

Bluebeam

Tools

Procore

Sage

Viewpoint

Bluebeam

Job description

Trillium Construction is seeking a Project Administrator to support a Chandler, AZ project with a heavy focus on document control, subcontractor pay applications, and billing coordination. You will manage daily logs, RFIs, change orders, and submittals while ensuring compliance with insurance, licensing, and safety requirements.

The role requires 2+ years of admin support in construction and proficiency with Procore or similar tools.