Construction Project Admin & Logistics Coordinator

EZARC; Phoenix (AZ); On-site; USD 48,000 - 72,000; Full time

Job summary

EZARC in Phoenix, AZ seeks a Project Administrator to support project teams, field personnel, and site operations. You will manage documentation, onboarding, purchasing, subcontractor admin, invoicing, safety forms, headcount, and insurance compliance across active construction projects.

The role requires strong organization, attention to detail, and the ability to juggle multiple priorities. You will liaise with management, field teams, vendors, clients, and site reps to keep projects on track

Qualifications

• High school diploma or equivalent required.
• 2+ years in administrative or construction administration.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Able to manage multiple priorities and deadlines.
• Strong written and verbal communication.
• Proficiency with Microsoft Office.
• Ability to maintain confidentiality.

Responsibilities

• Coordinate project documentation and onboarding of personnel.
• Manage Fieldglass worker data and site access requests.
• Prepare and issue MSAs and subcontractor paperwork.
• Process invoices and align with POs and projects.
• Coordinate travel, meetings, and project logistics.
• Support safety reporting and OSHA documentation.
• Maintain accurate headcount and workforce reporting.
• Ensure insurance certificates and OCIP/WRAP compliance.

Skills

Microsoft Office

Time management

Communication

Documentation

Multi-tasking

Attention to detail

Education

High school diploma or equivalent

2+ years administrative experience

Construction administration experience

Tools

Fieldglass

Viewpoint Vista

Smartsheet

BuildingConnected

Highwire

Excel

Word

Job description

EZARC in Phoenix, AZ seeks a Project Administrator to support project teams, field personnel, and site operations. You will manage documentation, onboarding, purchasing, subcontractor admin, invoicing, safety forms, headcount, and insurance compliance across active construction projects.

The role requires strong organization, attention to detail, and the ability to juggle multiple priorities. You will liaise with management, field teams, vendors, clients, and site reps to keep projects on track