Construction Project Admin & Billing Specialist

ITG Communications, LLC; United States; On-site; USD 28,000 - 44,000; Full time

Job summary

ITG Communications, LLC is seeking a Project Administrator, Construction to provide essential administrative and operational support across construction teams. You will manage as-built documentation, validate billing information, and assist with project closeout to ensure data integrity across Construction, Finance, and client reporting.

The role involves coordinating with Construction Coordinators, Project Managers, and field teams, while maintaining tracking systems and supporting timely

Qualifications

• High school diploma or equivalent required.
• 1–3 years of experience in cable, telecom, or construction environments.
• 1–3 years of administrative or project coordination experience preferred.

Responsibilities

• Compile, organize, and maintain complete as-built packages in accordance with company and client standards.
• Collect and verify project documentation, including maps, production reports, and supporting records.
• Ensure all required documentation is complete, accurate, and submitted on time for project closeout.
• Compare production data against billing submissions to identify discrepancies.
• Act as a quality control checkpoint between Construction and Finance.
• Identify and flag underbilling or overbilling issues and communicate findings to Construction Coordinators.
• Support reconciliation of production codes to ensure accurate client billing.
• Maintain and update internal tracking systems, spreadsheets, and Smartsheet with real-time project statuses.
• Monitor project progress and ensure data consistency across systems.
• Generate reports to support management visibility into production and project completion.
• Provide direct administrative support to Construction Coordinators and Project Managers.
• Collaborate with Finance, field teams, and vendors to gather required information.
• Communicate effectively with internal teams and external stakeholders regarding project documentation and status.
• Identify opportunities to improve documentation, tracking, and reporting processes.
• Support implementation of standardized workflows and tools.
• Assist leadership in improving operational efficiency and data accuracy.

Skills

Attention to detail

Organizational skills

Problem-solving

Communication

Accountability

Education

High school diploma or equivalent

Tools

Smartsheet

Job description

ITG Communications, LLC is seeking a Project Administrator, Construction to provide essential administrative and operational support across construction teams. You will manage as-built documentation, validate billing information, and assist with project closeout to ensure data integrity across Construction, Finance, and client reporting.

The role involves coordinating with Construction Coordinators, Project Managers, and field teams, while maintaining tracking systems and supporting timely