Construction Project Administrator & Coordinator

Headley Construction; Newnan (GA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental/Vision

401(k)

Paid time off

Paid holidays

Job summary

Headley Construction is seeking a dependable, organized Project Administrator to support our growing team in Georgia. You will handle project setup, subcontract administration, billing support, and closeout, serving as a key link between project teams, subcontractors, vendors, field personnel, and the administrative office.

Ideal candidates are detail-oriented, proactive, and strong communicators who thrive in a fast-paced environment and want to grow with the team.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to learn and work effectively within construction and accounting software.
• Professional and comfortable communicating with project managers, field employees, subcontractors, vendors, clients, and company leadership.
• Ability to work independently while also functioning effectively as part of a team.
• Strong follow-through and willingness to take ownership of assigned responsibilities.

Responsibilities

• Assist with new project setup and maintain accurate project information in company systems.
• Support Project Managers and project teams during project startup.
• Establish and maintain project files and required documentation.
• Assist with project correspondence, documentation, tracking, and recordkeeping.
• Provide administrative support for project meetings and to field personnel.
• Assist with timecard/timekeeping questions and documentation.
• Assist with pay requests, submittals, RFIs and addenda as needed.
• Coordinate administrative portions of project closeout and warranties.

Skills

Organizational skills

Multitasking

Written & verbal communication

Microsoft Office proficiency

Team player & independent

Tools

Trimble Spectrum

ProjectSight

Trimble Pay

Microsoft Office (Outlook, Word, Excel)

Job description

Headley Construction is seeking a dependable, organized Project Administrator to support our growing team in Georgia. You will handle project setup, subcontract administration, billing support, and closeout, serving as a key link between project teams, subcontractors, vendors, field personnel, and the administrative office.

Ideal candidates are detail-oriented, proactive, and strong communicators who thrive in a fast-paced environment and want to grow with the team.