Construction Project Admin & Billing Specialist

Quality Labor Management, LLC; Houston (TX); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

401k

Safety bucks program!

Job summary

Quality Labor Management, LLC in Houston, TX seeks a Project Administrator to provide administrative, financial, and operational support for construction projects. You will work with Project Managers, Branch Managers, Sales, Finance, subcontractors, and customers to ensure documentation, billing, compliance, and efficient project completion.

The role serves as the primary administrative resource for assigned projects, maintaining records, supporting billing and collections, and assisting branch

Qualifications

• Associate degree in Business Administration, Construction Management, Accounting, or related field preferred; equivalent work experience may be considered.
• Three or more years of administrative experience in construction, project administration, or a related industry.
• Experience with project billing, accounts receivable, project documentation, and general office administration.
• Proficiency in Microsoft Office Suite and business management software.
• Strong organizational, communication, and time management skills; attention to detail.

Responsibilities

• Serve as the primary administrative resource for assigned projects, ensuring project documentation, billing, and records remain accurate and current throughout the project lifecycle.
• Support Project Managers from project initiation through closeout.
• Prepare, process, and maintain project documentation, including contracts, purchase orders, change orders, subcontracts, and project correspondence.
• Maintain complete and organized project files, ensuring documentation is accurate, current, and readily accessible.
• Track project milestones, documentation requirements, and closeout activities.
• Coordinate with customers, subcontractors, vendors, and internal departments to support successful project execution.
• Assist with subcontractor documentation, pay applications, lien waivers, and project closeout requirements.
• Monitor project documentation to ensure compliance with company policies, customer requirements, and applicable regulations.
• Prepare and process customer invoices, AIA billings, and progress payment applications.
• Coordinate billing activities with Project Managers to ensure timely and accurate invoicing.
• Monitor accounts receivable and assist with collection activities in accordance with company procedures.
• Maintain accurate records of customer communications and payment activity.
• Assist with subcontractor payment documentation and lien release processing.
• Support project financial reporting and documentation.
• Assist with certified payroll documentation, as required.

Skills

Organizational skills

Communication

Time management

Attention to detail

Teamwork

Education

Associate degree or equivalent

Tools

Microsoft Office

Job description

Quality Labor Management, LLC in Houston, TX seeks a Project Administrator to provide administrative, financial, and operational support for construction projects. You will work with Project Managers, Branch Managers, Sales, Finance, subcontractors, and customers to ensure documentation, billing, compliance, and efficient project completion.

The role serves as the primary administrative resource for assigned projects, maintaining records, supporting billing and collections, and assisting branch