Construction Project Administrator and Permit Coordinator

Ahoron; Robstown (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life/ Disability Insurance

401K

Paid Time Off

Job summary

Dynamic Group in the United States seeks a Permit Coordinator/Project Administrator to manage permit applications from submission through approval and closeout, ensuring documentation accuracy.

This role provides administrative, coordination, documentation, reporting, and project support for large construction programs, working with Project Management, Field Leadership, HR, Payroll, Procurement, Safety, Quality, Subcontractors, and other corporate teams to keep projects moving.

Qualifications

• Organized, detail-oriented permit coordination experience.
• Ability to coordinate with project managers, contractors, engineers and local departments.
• Administrative, documentation, reporting and project support skills.

Responsibilities

• Maintain project trackers, milestones, action items, commitments, schedules, and status reports.
• Maintain project files, drawings, RFIs, submittals, correspondence, contracts, changes, and closeout documentation.
• Track company, rental, leased, and subcontractor equipment, including assignments, locations, utilization, inspections, repairs, and demobilization.
• Maintain subcontractor records, onboarding documentation, insurance, licenses, certifications, contractual deliverables, and closeout requirements.
• Prepare and distribute weekly/monthly reports covering project progress, manpower, equipment, subcontractors, RFIs, procurement, changes, issues, and closeout.
• Maintain change logs and supporting documentation for RFIs, field directives, owner requests, design changes, and subcontractor notices.
• Track material submittals, approvals, fabrication, shipping, delivery, and required-on-site dates. Escalate potential delays.
• Maintain employee rosters, assignments, onboarding/offboarding, certifications, training, site access, and timekeeping records.
• Coordinate meetings, agendas, minutes, action items, correspondence, distribution lists, and project communications.
• Maintain permits, certifications, project records, risk/issue logs, and required documentation. Support audits and compliance activities.
• Set up project tracking systems, document control, personnel and equipment processes, and coordinate final closeout and turnover documentation.

Skills

Organizational skills

Detail oriented

Administrative experience

Job description

Dynamic Group in the United States seeks a Permit Coordinator/Project Administrator to manage permit applications from submission through approval and closeout, ensuring documentation accuracy.

This role provides administrative, coordination, documentation, reporting, and project support for large construction programs, working with Project Management, Field Leadership, HR, Payroll, Procurement, Safety, Quality, Subcontractors, and other corporate teams to keep projects moving.