Construction Project Admin & Permit Coordination Expert

Dynamic Group; Corpus Christi (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life/ Disability Insurance

401K

Paid Time Off

Job summary

Dynamic Group is seeking a Permit Coordinator to manage construction permit applications from submission through approval and closeout. You’ll collaborate with project managers, engineers, and local building departments to keep projects moving and maintain accurate records.

The Project Administrator provides administrative, coordination, documentation, reporting, and project support for large construction projects, working with HR, Procurement, Safety, Quality, and other teams.

Responsibilities

• Project Coordination & Controls: Maintain project trackers, milestones, action items, commitments, schedules, and status reports.
• Document Control: Maintain project files, drawings, RFIs, submittals, correspondence, contracts, changes, and closeout documentation.
• Equipment Tracking: Track company, rental, leased, and subcontractor equipment, including assignments, locations, utilisation, inspections, repairs, and de-commissioning.
• Subcontractor Administration: Maintain subcontractor records, onboarding documentation, insurance, licencing, certifications, contractual deliverables, and close-out requirements.
• Project Reporting: Prepare and disseminate weekly/monthly reports covering project progress, manpower, equipment, subcontractors, RFIs, procurement, changes, issues, and closeout.
• Change Management: Maintain change logs and supporting documentation for RFIs, field directives, owner requests, design changes, and subcontractor notices.
• Procurement & Materials: Track material submittals, approvals, fabrication, shipping, delivery, and required-on-site dates. Escalate potential delays.
• Field Employee Administration & Timekeeping: Maintain employee rosters, assignments, onboarding/offboarding, certifications, training, site access, and timekeeping records.
• Meetings & Communication: Coordinate meetings, agendas, minutes, action items, correspondence, distribution lists, and project communications.
• Compliance & Risk Tracking: Maintain permits, certifications, project records, risk/issue logs, and required documentation. Support audits and compliance activities.
• Mobilization & Closeout: Set up project tracking systems, document control, personnel and equipment processes, and coordinate final closeout and turnover documentation.

Job description

Dynamic Group is seeking a Permit Coordinator to manage construction permit applications from submission through approval and closeout. You’ll collaborate with project managers, engineers, and local building departments to keep projects moving and maintain accurate records.

The Project Administrator provides administrative, coordination, documentation, reporting, and project support for large construction projects, working with HR, Procurement, Safety, Quality, and other teams.