Construction Project Coordinator - Dynamic & Collaborative

Air Systems, Inc.; San Jose (CA); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Telehealth

Life & Disability Insurance

Paid time off

On-site gym

EV charging

Education assistance

Flexible work environment

Job summary

Air Systems, Inc. is seeking a Project Coordinator to support our Construction business unit. You will assist Project Managers with project administration, scheduling, procurement, documentation, and customer communication to keep projects on time and within budget.

The ideal candidate will thrive in a fast-paced environment, collaborate with project teams, customers, subcontractors, and internal departments to ensure projects are completed safely and efficiently.

Qualifications

• 2+ years of project coordination or construction administration experience.
• Experience in commercial construction, mechanical, electrical, HVAC, plumbing preferred.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word, Teams).
• Experience with ERP systems COINS, Procore, PlanGrid or similar CM software.
• Excellent verbal and written communication skills.
• Customer-focused with collaborative team mindset.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Support Project Managers in day-to-day administration of construction projects.
• Coordinate project schedules, meetings, and communication between stakeholders.
• Track milestones, deadlines, and deliverables.
• Create and maintain project files, contracts, change orders, submittals, RFIs, and closeout docs.
• Assist with procurement activities and subcontractor coordination.
• Support billing, invoicing, and project reporting with Accounting.
• Maintain records in company systems and software.
• Attend project meetings and distribute notes and action items.

Skills

Organizational skills

Time management

Verbal & written communication

Customer-focused

Independent worker

Tools

Microsoft Office Suite

COINS

Procore

PlanGrid

Job description

Air Systems, Inc. is seeking a Project Coordinator to support our Construction business unit. You will assist Project Managers with project administration, scheduling, procurement, documentation, and customer communication to keep projects on time and within budget.

The ideal candidate will thrive in a fast-paced environment, collaborate with project teams, customers, subcontractors, and internal departments to ensure projects are completed safely and efficiently.