Construction Project Administrator

EC Source Services, LLC; San Jose (CA); On-site; USD 41,000 - 55,000; Full time

Job summary

MasTec Power Delivery seeks a detail-oriented project support role to assist Project Managers on construction and management projects. The position involves office support, reporting, and coordination with multiple departments, subcontractors, and suppliers.

The role requires strong organizational skills, excellent communication, and basic bookkeeping. Prior experience in professional services or construction environments is advantageous; familiarity with Microsoft Office is essential.

Qualifications

• Ability to create and build effective working relationships with a diverse group of businesses and individuals.
• Talent for providing top-notch customer service.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to create and maintain filing systems.
• Ability to provide work products accurately and in a timely manner.
• Basic bookkeeping skills in support of office and client projects.
• Proficiency with Microsoft Office products.
• Comfortable supporting computer equipment setup and updates

Responsibilities

• Supports Project Managers with bid(s)/project(s).
• Tracks job labor and budget.
• Organizes and compiles reports and maintain all project files.
• Processes payment requests and lien waivers.
• Requests and monitors certificates of insurance for subcontractors.
• Prepares, edits, and/or reviews reports by gathering data and typing draft and final reports; distribute reports to appropriate personnel; file final reports.
• Sets up vendor accounts, contracts, and purchase orders.
• Assists in assembling progress reports for submission to the Owner.
• Assists in acquiring project permits.
• Other duties as assigned by Management.

Skills

Relationship building

Customer service

Communication

Organization

Timely work

Bookkeeping basics

Tech setup

Education

Professional services experience

Tools

Microsoft Office

Job description

MasTec Power Delivery seeks a detail-oriented project support role to assist Project Managers on construction and management projects. The position involves office support, reporting, and coordination with multiple departments, subcontractors, and suppliers.

The role requires strong organizational skills, excellent communication, and basic bookkeeping. Prior experience in professional services or construction environments is advantageous; familiarity with Microsoft Office is essential.