Project Admin

EC Source Services, LLC; San Jose (CA); On-site; USD 41,000 - 55,000; Full time

Job summary

MasTec Power Delivery seeks a detail-oriented project support role to assist Project Managers on construction and management projects. The position involves office support, reporting, and coordination with multiple departments, subcontractors, and suppliers.

The role requires strong organizational skills, excellent communication, and basic bookkeeping. Prior experience in professional services or construction environments is advantageous; familiarity with Microsoft Office is essential.

Qualifications

• Ability to create and build effective working relationships with a diverse group of businesses and individuals.
• Talent for providing top-notch customer service.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to create and maintain filing systems.
• Ability to provide work products accurately and in a timely manner.
• Basic bookkeeping skills in support of office and client projects.
• Proficiency with Microsoft Office products.
• Comfortable supporting computer equipment setup and updates

Responsibilities

• Supports Project Managers with bid(s)/project(s).
• Tracks job labor and budget.
• Organizes and compiles reports and maintain all project files.
• Processes payment requests and lien waivers.
• Requests and monitors certificates of insurance for subcontractors.
• Prepares, edits, and/or reviews reports by gathering data and typing draft and final reports; distribute reports to appropriate personnel; file final reports.
• Sets up vendor accounts, contracts, and purchase orders.
• Assists in assembling progress reports for submission to the Owner.
• Assists in acquiring project permits.
• Other duties as assigned by Management.

Skills

Relationship building

Customer service

Communication

Organization

Timely work

Bookkeeping basics

Tech setup

Education

Professional services experience

Tools

Microsoft Office

Job description

As one of the nation\'s leading electric transmission line construction companies, MasTec Power Delivery companies engineer and construct efficient and reliable electrical transmission, distribution, and substation & switchyard systems. Our extensive workforce includes both union and nonunion teams , which, combined with our specialized equipment fleet, allows us to effectively meet our clients\' needs for power delivery, emergency restoration, and ongoing maintenance. We\'ve been involved in some of the most challenging and recognizable electric projects across the U.S. From the electric plant to the end users, MasTec\'s experienced managers and crews consistently deliver transmission, distribution, and substation & switchyard services with an unfailing commitment to safety, integrity, and sustainable practices.

The position requires both technical and administrative functions. It is mainly a support role providing office support for general construction and construction management projects to enable Project Manager(s) to focus on high-level matters on their assigned projects. This position interacts with various departments within the company, subcontractors, and suppliers in a liaison role.

Hourly Rate: $30-40 per hour depending on experience

Responsibilities

• Supports Project Managers with bid(s)/project(s).
• Tracks job labor and budget.
• Organizes and compiles reports and maintain all project files.
• Processes payment requests and lien waivers.
• Requests and monitors certificates of insurance for subcontractors.
• Prepares, edits, and/or reviews reports by gathering data and typing draft and final reports; distribute reports to appropriate personnel; file final reports.
• Sets up vendor accounts, contracts, and purchase orders.
• Assists in assembling progress reports for submission to the Owner.
• Assists in acquiring project permits.
• Other duties as assigned by Management.

Qualifications

• Ability to create and build effective working relationships with a diverse group of businesses and individuals.
• Talent for providing top-notch customer service.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to create and maintain filing systems.
• Ability to provide work products accurately and in a timely manner.
• Basic bookkeeping skills in support of office and client projects.
• Proficiency with Microsoft Office products.
• Comfortable supporting computer equipment setup and updates

Education And/or Work Experience

• Experience in a professional services firm preferred.