Project Administrator, Metairie LA

Broadmoor LLC; Metairie (LA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

ESOP

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Paid holidays

Employee Assistance Program

Professional development

Family-oriented culture

Job summary

Broadmoor LLC is seeking a detail-oriented Project Administrator to join our Project Management team in Metairie, Louisiana. You will manage contracts, subcontractor documentation, billing, compliance, and financial records from project initiation through closeout.

The ideal candidate has an Associate degree or equivalent construction administration experience, strong organizational skills, and proficiency with CMiC/Procore and Microsoft Office. Certified payroll experience is preferred.

Qualifications

• Associate degree or equivalent construction administration experience.
• Certified payroll experience preferred, especially on public or HUD projects.
• Proficiency with Microsoft Office and construction PM software (CMiC/Procore).
• Excellent written and verbal communication with project teams, subcontractors, vendors, clients.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Support Project Managers with project administration from start-up through closeout, including contracts and documentation.
• Coordinate subcontract and vendor administration, including subcontracts, purchase orders, change orders, and compliance docs.
• Assist with certified payroll administration and compliance, tracking submissions and missing documentation.
• Review subcontractor and vendor billing, verify payments and compliance, assist with pay requests.
• Maintain project documentation in CMiC, including contracts, change orders, meeting notes, and correspondence.
• Monitor subcontractor compliance and follow up on outstanding requirements.

Skills

Certified payroll experience

Microsoft Office proficiency

Attention to detail

Communication skills

Independence and confidentiality

Education

Associate degree in Business Administration / Construction Management

Tools

CMiC

Procore

Job description

Broadmoor was founded in 1973, as an expansion to Boh Bros. Construction, one of the largest civil contractors based in the State of Louisiana.

Broadmoor's corporate culture is based on very basic principles which define who and what we are: the importance we place on our people, the pride we take in our projects and accomplishments, and the value of a satisfied customer. The emphasis on these principles exists throughout our organization and is a part of every decision we make.

In fact our core purpose is “To Honorably Serve Our Communities”. If this sounds like you and a company you want to be part of read the open position description below and submit your application to become part of our family.

PROJECT ADMINISTRATOR

About Broadmoor

At Broadmoor, we believe We Treat Our People Like Family. As an employee-owned construction company, our people have a direct stake in the success of our company and the communities we serve. Our Core Purpose is To Honorably Serve Our Communities.

We are looking for a detail-oriented, organized, and collaborative Project Administrator to join our Project Management team at our Main Office in Metairie, Louisiana.

Position Summary

The Project Administrator is responsible for maintaining, coordinating, and tracking project administrative functions, including contracts, subcontractor documentation, billing, compliance, financial documentation, and project closeout. This position supports Project Management and field operations from project start-up through completion.

The ideal candidate is highly organized, dependable, proactive, and comfortable managing multiple priorities and deadlines. Experience with certified payroll and construction compliance is strongly preferred.

The Project Administrator works closely with Project Managers, subcontractors, vendors, owners, architects, and internal teams to ensure project documentation, compliance requirements, and administrative processes are complete and accurate.

Key Responsibilities

• Support Project Managers with project administration from start-up through closeout, including contracts, documentation, compliance, and project records.
• Coordinate subcontract and vendor administration, including subcontracts, purchase orders, change orders, compliance documentation, and required project correspondence.
• Assist with certified payroll administration and compliance, including reviewing and tracking submissions and following up on missing or incomplete documentation.
• Review subcontractor and vendor billing, verify payment amounts and compliance, and assist with monthly pay requests.
• Maintain accurate project documentation and records in CMiC, including contracts, change orders, meeting documentation, photos, and project correspondence.
• Monitor subcontractor compliance and follow up on outstanding requirements, reports, and documentation.
• Support Project Managers with project closeout, including punch lists, O&M manuals, warranties, as-builts, owner training, attic stock, and outstanding costs.
• Maintain project logs, including Broadmoor-owned and rental equipment.
• Communicate and coordinate effectively with Project Managers, field personnel, subcontractors, vendors, owners, architects, and internal teams.
• Take initiative, manage multiple priorities, meet deadlines, and provide additional support to the Project Management team as needed.

Qualifications

• Associate degree in Business Administration, Construction Management, or a related field, or equivalent experience in construction administration.
• Prior construction administration experience preferred.
• Certified payroll experience preferred, particularly with public, government, HUD, or federally funded construction projects.
• Strong attention to detail, organization, and follow-through with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills with the ability to work effectively with project teams, subcontractors, vendors, and clients.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Experience with CMiC, Procore, or other construction project management software is a plus.

Core Competencies

• Interpersonal Communication – Communicates in a direct, timely, professional, and respectful manner.
• Teamwork – Works effectively with others, willingly assists team members, and contributes to achieving team goals.
• Initiative – Takes ownership of responsibilities, identifies what needs to be done, and works independently without requiring constant direction.
• Integrity – Demonstrates honesty, sound judgment, and strong character.
• Dependability – Follows through on commitments, meets deadlines, and demonstrates reliability.
• Professionalism – Maintains professional standards of conduct, appearance, communication, and interaction with others.
• Planning & Organization – Effectively prioritizes work, manages multiple responsibilities, and meets established deadlines.

Physical Requirements

The physical demands of this position must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit for extended periods and frequently stand and walk. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is required to talk and hear and will occasionally lift and/or move office equipment and materials weighing up to 20 pounds.

Specific vision abilities required by this job include the ability to view computer monitors and review documents. Most work is performed in an office environment during normal business hours. Some duties may be performed periodically at a construction jobsite.

Why Join Broadmoor?

Employee Ownership — ESOP

Broadmoor is an employee-owned company. Through our Employee Stock Ownership Plan (ESOP), eligible employees have an opportunity to build wealth through ownership in the company and share Broadmoor's long-term success.

Broadmoor offers a comprehensive benefits package designed to support our employees and their families, including:

• Employee Stock Ownership Plan (ESOP)
• Medical, dental, and vision insurance
• 401(k) plan
• Paid time off
• Paid holidays
• Employee Assistance Program
• Professional development and leadership opportunities
• A collaborative, family-oriented work environment

Our Culture

At Broadmoor, our people are at the heart of what we do. We believe We Treat Our People Like Family, work together as a team, do the right thing, and take pride in the work we deliver.

If you are an organized, motivated professional who enjoys supporting a team and wants to build a career with an employee‑owned construction company, we'd love to hear from you.

Broadmoor, LLC is an Equal Opportunity Employer

Equal Opportunity Employer, including disabled and veterans.