Construction Project Administrative Specialist

Energy Jobline ZR; Phoenix (AZ); On-site; USD 25,000 - 39,000; Full time

Job summary

SC Homes, a boutique construction firm in Phoenix, is seeking a Construction Administrative Assistant to support project managers, superintendents, and office staff.

You will manage project documentation, contracts, permits, reports, and safety records; process invoices and PO's; assist payroll/timekeeping; coordinate meetings, travel, and bid submissions; and ensure compliance with company policies and regulations.

Qualifications

• 2+ years of administrative experience in construction, real estate, or a related field.
• Must be proficient with QuickBooks.

Responsibilities

• Provide administrative support to project managers, superintendents, and office staff.
• Manage and organize project documentation, contracts, permits, and reports.
• Assist with processing invoices, purchase orders, expense tracking, expense forecasting, and sales tax reporting
• Coordinate schedules, meetings, and travel arrangements for project teams.
• Maintain job site records, safety compliance documents, and subcontractor agreements.
• Handle incoming calls, emails, and correspondence professionally.
• Support payroll processing and timekeeping for field employees.
• Order office and job site supplies as needed.
• Assist in preparing and submitting bids and proposals.
• Ensure compliance with company policies, procedures, and industry regulations.

Skills

Administrative support

Document management

Payroll support

Scheduling

Customer service

Tools

QuickBooks

MS Office

Job description

SC Homes, a boutique construction firm in Phoenix, is seeking a Construction Administrative Assistant to support project managers, superintendents, and office staff.

You will manage project documentation, contracts, permits, reports, and safety records; process invoices and PO's; assist payroll/timekeeping; coordinate meetings, travel, and bid submissions; and ensure compliance with company policies and regulations.