Construction Project Administrative Specialist

Creighton Manning Engineering & Surveyin; City of Albany (NY); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Competitive Pay & Recognition

Medical, dental, and vision plans

401(k) with company match

Paid time off + 7 paid holidays

Floating holiday

Maternity, paternity, and adoption le

Job summary

Creighton Manning Engineering & Surveying is seeking an Administrative Assistant – CSS 1 to support Construction Managers and project teams across all construction phases. You will handle documentation, file management, and safety plans while coordinating with multiple managers in a fast-paced environment.

The role emphasizes organization, reliability, and professional client interactions, with responsibilities including scheduling, reporting, and processing project invoices and expenses.

Qualifications

• Proficiency in MS Office and general computer skills.
• Excellent customer service and ability to build solid working relationships.
• Strong organizational and time management abilities.
• Reliability and follow-through in a fast-paced team environment.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates, including expiration dates.
• Create, maintain and distribute project specific Health and Safety Plans.
• Apply company quality assurance guidelines for project document management.
• Assist with scheduling, meeting preparation and presentation materials.
• Work with multiple Project Managers and project teams as needed.
• Support project guides, reviews, invoices and expenses.

Skills

MS Office

Customer service

Organization

Time management

Reliability

Cross-functional teamwork

Education

High School Diploma

Associate’s degree in business administration or related field

Job description

Creighton Manning Engineering & Surveying is seeking an Administrative Assistant – CSS 1 to support Construction Managers and project teams across all construction phases. You will handle documentation, file management, and safety plans while coordinating with multiple managers in a fast-paced environment.

The role emphasizes organization, reliability, and professional client interactions, with responsibilities including scheduling, reporting, and processing project invoices and expenses.