Administrative Assistant CSS 1

GAI Consultants Inc; City of Albany (NY); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, vision plans

401(k) with company match

Paid time off and holidays

Job summary

Creighton Manning, a GAI company, is seeking an Administrative Assistant – CSS 1 to support construction managers and project teams across all phases. The role emphasizes document control, scheduling, and compliance for highways, roundabouts, and bridges in Albany, NY.

Ideal candidates are detail‑oriented, professional, and able to thrive in a fast‑paced, team‑driven environment with strong customer service and collaboration skills.

Qualifications

• High School Diploma required.
• Associate’s degree in business administration or related field preferred.
• Experience supporting construction, engineering or inspection projects is a plus.
• Excellent customer service and ability to build solid working relationships.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates, including expiration dates.
• Create, maintain and distribute project specific Health and Safety Plans.
• Apply company quality assurance guidelines for project document management.
• Assist with scheduling, meeting preparation and presentation materials.
• Exhibit professionalism with clients.
• Work with multiple Project Managers and project teams as needed.
• Assist with project guides, project reviews, project invoices and expense reports as needed.
• Support Construction Managers with day-to-day project coordination tasks.
• Perform additional administrative tasks as assigned to support project and company needs.

Skills

Customer service

MS Office

Organization

Time management

Collaboration

Education

High School Diploma

Associate’s degree (preferred)

Job description

Administrative Assistant – CSS 1 supports Construction Managers and project teams throughout all phases of construction inspection projects — from pre‑construction through final closeout. This role provides essential administrative, organizational, and compliance support for projects such as highways, roundabouts, traffic signals, and bridges. The ideal candidate is detail‑oriented, professional, and comfortable working in a fast‑paced, team‑driven environment.

Essential Job Functions:

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates, including monitoring expiration dates
• Create, maintain and distribute project specific Health and Safety Plans
• Apply company quality assurance guidelines and procedures for project document management to ensure accurate and consistent document management
• Assist with scheduling, meeting preparation and presentation materials
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Support Construction Managers with day‑to‑day project coordination tasks
• Perform additional administrative tasks as assigned to support project and company needs

Job Requirements:

• Excellent customer service skills and ability to build solid working relationships
• Work collaboratively with multiple Construction Managers and cross‑functional project teams
• Organization and time management
• Reliability and follow through
• Proficiency in MS Office with strong computer skills

Pay Range:

Albany, NY: $23.00/hour – $27.00/hour

Pay is based on applicant’s ability/experience, location and will be rated accordingly.

Qualifications

Education

• Required: High School Diploma
• Preferred: Associate’s degree in business administration or related field, and experience supporting construction, engineering or inspection projects.

Licenses & Certifications

• Required: Drivers License

Why Creighton Manning?

Creighton Manning, a GAI company, offers an exceptional place to do meaningful work, grow your career, and support infrastructure that strengthens communities. You’ll join a collaborative, multidisciplinary team contributing to projects that improve transportation networks, support municipal services, advance land development, and expand energy infrastructure.

At Creighton Manning, you’ll work alongside engineers, planners, surveyors, inspectors, and support professionals in a collaborative, client‑focused environment. You’ll also benefit from comprehensive benefits, wellness programs, and employee discounts. As part of GAI, Creighton Manning offers the teamwork and client focus of a regional firm, supported by the stability, resources, and career‑development opportunities of an established and growing firm.

Benefits To Working at Creighton Manning Include:

Competitive Pay & Recognition

• Performance driven recognition and development bonuses
• Medical, dental, and vision plans
• Company‑paid short‑term and long‑term disability
• Company‑paid life insurance
• Employee Assistance Program and wellness resources
• Generous paid time off + 7 paid holidays
• An additional floating holiday—use it for what matters to you
• Paid maternity, paternity, and adoption leave
• 401(k) with company match
• Support and rewards for professional development and certifications

#Creighton Manning

Qualifications

Education

Licenses & Certifications

Required

High School or better in Diploma.

Required

Driver's License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.