Construction Admin Pro: Projects, Docs & Coordination

GAI Consultants, Inc.; City of Albany (NY); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Competitive pay

Health & wellness benefits

Paid time off + holidays

Floating holiday

Parental leave

401(k) with match

Tuition reimbursement

Professional development

Job summary

Creighton Manning, a GAI company, is seeking an Administrative Assistant – CSS 1 in Albany, NY. You will support Construction Managers and project teams across all phases of inspection projects, handling documents, scheduling, and compliance tasks in a fast-paced environment.

The role requires high attention to detail, excellent customer service, and proficient MS Office use. A High School Diploma is required, with Associate’s degree preferred and a valid driver's license.

Qualifications

• Required: High School Diploma
• Preferred: Associate’s degree in business administration or related field, and experience supporting construction, engineering or inspection projects.
• Drivers license required

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates, including monitoring expiration dates
• Create, maintain and distribute project specific Health and Safety Plans
• Apply company quality assurance guidelines and procedures for project document management to ensure accurate and consistent document management
• Assist with scheduling, meeting preparation and presentation materials
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Support Construction Managers with day‑to‑day project coordination tasks
• Perform additional administrative tasks as assigned to support project and company needs

Skills

Customer service

Organization

Time management

Attention to detail

Reliability

Education

High School Diploma

Associate’s degree in business administration or related field

Tools

MS Office

Job description

Creighton Manning, a GAI company, is seeking an Administrative Assistant – CSS 1 in Albany, NY. You will support Construction Managers and project teams across all phases of inspection projects, handling documents, scheduling, and compliance tasks in a fast-paced environment.

The role requires high attention to detail, excellent customer service, and proficient MS Office use. A High School Diploma is required, with Associate’s degree preferred and a valid driver's license.