Administrative Assistant CSS 1

GAI Consultants Inc.; Town of Colonie (NY); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Competitive pay

Health plan

Paid time off

7 paid holidays

Tuition reimbursement

401(k) match

Job summary

Creighton Manning is seeking an Administrative Assistant to support construction inspection teams. You will format and organize project documents, manage files, and assist with scheduling and meeting materials in a fast-paced, team-driven environment.

The role emphasizes professionalism, customer service, and strong MS Office skills while collaborating with multiple project managers on diverse infrastructure projects.

Qualifications

• Excellent customer service and relationship building.
• Strong organization and time management skills.
• Attention to detail with reliable follow-through.
• Proficient in MS Office and computer systems.
• Ability to work with multiple managers and teams.

Responsibilities

• Type, format and organize project documents, reports, specs and correspondence.
• Create and maintain paper and electronic files.
• Order insurance certificates and monitor expiration dates.
• Prepare Health and Safety Plans and ensure QA compliance for documents.
• Assist with scheduling, meetings and presentation materials.
• Support project coordination tasks with project managers.

Skills

Customer service

Time management

Communication

Attention to detail

Reliability

MS Office proficiency

Education

High School Diploma

Associate's degree (preferred)

Tools

MS Office

Job description

About This Position:

The Administrative Assistant - CSS 1 supports Construction Managers and project teams throughout all phases of construction inspection projects - from preconstruction through final closeout. This role provides essential administrative, organizational, and compliance support for projects such as highways, roundabouts, traffic signals, and bridges. The ideal candidate is detailoriented, professional, and comfortable working in a fastpaced, teamdriven environment.

Essential Job Functions:

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates, including monitoring expiration dates
• Create, maintain and distribute project specific Health and Safety Plans
• Apply company quality assurance guidelines and procedures for project document management to ensure accurate and consistent document management
• Assist with scheduling, meeting preparation and presentation materials
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Support Construction Managers with day-to-day project coordination tasksPerform additional administrative tasks as assigned to support project and company needs

Job Requirements:

• Excellent customer service skills and ability to build solid working relationships
• Work collaboratively with multiple Construction Managers and cross-functional project teams
• Organization and time management
• Attention to detail
• Reliability and follow through
• Proficiency in MS Office with strong computer skills

Pay Range:

Albany, NY: $23.00/hour - $27.00/hour

Pay is based on applicant's ability/experience, location and will be rated accordingly.

Qualifications

Education

• Required: High School Diploma
• Preferred: Associate's degree in business administration or related field, and experience supporting construction, engineering or inspection projects.
• High School of Diploma (required)

Licenses & Certifications

• Required: Drivers License
• CTQP Final Est Level I (required)
• Driver's License (required)

Why Creighton Manning?

Creighton Manning, a GAI company, offers an exceptional place to do meaningful work, grow your career, and support infrastructure that strengthens communities. You'll join a collaborative, multidisciplinary team contributing to projects that improve transportation networks, support municipal services, advance land development, and expand energy infrastructure.

At Creighton Manning, you'll work alongside engineers, planners, surveyors, inspectors, and support professionals in a collaborative, client-focused environment. You'll also benefit from comprehensive benefits, wellness programs, and employee discounts. As part of GAI, Creighton Manning offers the teamwork and client focus of a regional firm, supported by the stability, resources, and career-development opportunities of an established and growing firm.

Benefits To Working at Creighton Manning Include:

Competitive Pay & Recognition

• Market based, competitive compensation
• Performance driven recognition and development bonuses

Comprehensive Health & Wellness

• Medical, dental, and vision plans
• Company-paid short-term and long-term disability
• Company-paid life insurance
• Employee Assistance Program and wellness resources

Meaningful Work-Life Balance

• Generous paid time off + 7 paid holidays
• An additional floating holiday-use it for what matters to you
• Paid maternity, paternity, and adoption leave

Growth, Learning & Financial Security

• 401(k) with company match
• Tuition reimbursement
• Support and rewards for professional development and certifications

#Creighton Manning

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.