Construction Project Admin Pro

GAI Consultants Inc; City of Albany (NY); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, vision plans

401(k) with company match

Paid time off and holidays

Job summary

Creighton Manning, a GAI company, is seeking an Administrative Assistant – CSS 1 to support construction managers and project teams across all phases. The role emphasizes document control, scheduling, and compliance for highways, roundabouts, and bridges in Albany, NY.

Ideal candidates are detail‑oriented, professional, and able to thrive in a fast‑paced, team‑driven environment with strong customer service and collaboration skills.

Qualifications

• High School Diploma required.
• Associate’s degree in business administration or related field preferred.
• Experience supporting construction, engineering or inspection projects is a plus.
• Excellent customer service and ability to build solid working relationships.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates, including expiration dates.
• Create, maintain and distribute project specific Health and Safety Plans.
• Apply company quality assurance guidelines for project document management.
• Assist with scheduling, meeting preparation and presentation materials.
• Exhibit professionalism with clients.
• Work with multiple Project Managers and project teams as needed.
• Assist with project guides, project reviews, project invoices and expense reports as needed.
• Support Construction Managers with day-to-day project coordination tasks.
• Perform additional administrative tasks as assigned to support project and company needs.

Skills

Customer service

MS Office

Organization

Time management

Collaboration

Education

High School Diploma

Associate’s degree (preferred)

Job description

Creighton Manning, a GAI company, is seeking an Administrative Assistant – CSS 1 to support construction managers and project teams across all phases. The role emphasizes document control, scheduling, and compliance for highways, roundabouts, and bridges in Albany, NY.

Ideal candidates are detail‑oriented, professional, and able to thrive in a fast‑paced, team‑driven environment with strong customer service and collaboration skills.