Construction Project Administration Lead

Southland Industries; Carrollton (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, dental, and vision insurance

Annual bonus program

Paid holidays and vacation

Professional development opportunities

Wellness benefits

Job summary

Southland Industries in Carrollton, TX is seeking a detail-focused Administrative Project Coordinator to support construction Project Management on large sites. You will onboard new employees, manage orientation badging, organize timecards, and maintain manpower lists, ensuring smooth field operations.

You will assist Project Managers and Foremen with field daily reports, update meeting minutes, manage project logs and document control, and coordinate calendars and meetings on and off-site.

Qualifications

• Associate degree or equivalent experience required.
• Strong organization and coordination skills are essential.
• Excellent verbal and written communication abilities are required.
• Ability to set priorities and manage multiple tasks.
• Proficiency with Microsoft Office Suite (Word/Excel) and basic data entry.
• Customer service mindset and teamwork are important.

Responsibilities

• On-board new employees, manage New Contractor Orientation badging process for all employees. Organize, distribute, collect and maintain timecards for all site personnel and maintain manpower lists.
• Assist Project Managers and Foremen in tracking and creates field daily reports.
• Updates, takes and tracks meeting minutes; updates project logs; creates and files electronic and hard copy files for each construction project; sets up key party contact directories.
• Sets up key party contact directors; reviews and distributes documents/correspondence to field personnel and other key parties; copies and distributes specifications and drawings to field personnel and other key parties.
• Manages calendars and schedules; arranges for meetings, conferences and programs on and off-site.

Skills

Organization skills

Verbal & written communication

Prioritization

Microsoft Word

Microsoft Excel

Customer service

Education

Associate Degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

MS Office Suite

Job description

Southland Industries in Carrollton, TX is seeking a detail-focused Administrative Project Coordinator to support construction Project Management on large sites. You will onboard new employees, manage orientation badging, organize timecards, and maintain manpower lists, ensuring smooth field operations.

You will assist Project Managers and Foremen with field daily reports, update meeting minutes, manage project logs and document control, and coordinate calendars and meetings on and off-site.