Construction Project Admin: Procore & Budgets

Atlantic Fields Club; Hobe Sound (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive Pay

Medical, Dental, Vision Benefits

401k Contribution

Paid Time Off & Holidays

Employee Meals & Referral Incentives

Professional development & upwardmob

Job summary

Atlantic Fields Club in Hobe Sound, FL seeks a Project Administrator to support the Development/Construction team. You will manage day-to-day project paperwork in Procore, including budgets, RFIs, contracts, POs and invoices, ensuring smooth operation of the construction office.

Responsibilities include creating budgets, processing RFIs, drafting subcontractor contracts, writing POs, preparing invoices, coordinating with vendors and tracking reports.

Qualifications

• Bachelor's degree in Construction Management preferred; documented construction experience will be considered in place of a degree
• Minimum 5 years of related work experience with a general contractor or homebuilder
• Working knowledge of Procore, including the ability to build and manage project budgets and process RFIs
• Ability to read and interpret construction plans and specifications
• Competency with Microsoft Office Suite: Excel, Word, Project, and Visio
• Strong organizational skills and attention to detail, with a high level of accuracy
• Ability to communicate effectively and professionally, in written and verbal form, at multiple levels
• Self‑motivated multitasker, critical thinker, and strong decision‑maker
• Ability to thrive in a fast‑paced environment with rapidly shifting priorities, demands, and timelines

Responsibilities

• Create and maintain project budgets in Procore, and keep budget information current as contracts, purchase orders, and invoices are processed
• Process and track RFIs from submission through response, reading and referencing plans and specifications to prepare clear, accurate RFIs and route them to the design team and contractors
• Prepare and draft subcontractor contracts for Project Manager review
• Write purchase orders for Project Manager approval
• Prepare invoices for Project Manager approval: stamp, code, obtain signatures, and process and track through accounting
• Communicate with vendors and subcontractors on procurement-related matters and research materials at the Project Manager's request
• Keep the Project Manager informed by reviewing and analyzing reports and communications, summarizing information, and identifying trends
• Maintain organized project files in Procore and in hard copy, including scanning, printing, filing, and processing incoming and outgoing mail
• Other duties as assigned by management

Skills

Strong organizational skills

Effective communication

Attention to detail

Multitasking

Critical thinking

Teamwork

Education

Bachelor's degree in Construction Management

Construction experience alternative to degree

Tools

Procore

Microsoft Office

MS Project

Visio

Job description

Atlantic Fields Club in Hobe Sound, FL seeks a Project Administrator to support the Development/Construction team. You will manage day-to-day project paperwork in Procore, including budgets, RFIs, contracts, POs and invoices, ensuring smooth operation of the construction office.

Responsibilities include creating budgets, processing RFIs, drafting subcontractor contracts, writing POs, preparing invoices, coordinating with vendors and tracking reports.