Construction Project Administrator

Atlantic Fields Management LLC; United States; On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision Benefits

401k Contribution

Paid Time Off & Holidays

Employee meals & incentives

Professional development opportunities

Job summary

Atlantic Fields is seeking a Project Administrator to join the Development/Construction Department outside Hobe Sound, FL. You’ll manage day-to-day project paperwork in Procore, budgets, RFIs, contracts, purchase orders, and invoices to keep the office running smoothly.

You’ll work with the Project Manager to review reports, maintain files, and coordinate with vendors and subcontractors, ensuring accurate documentation and timely communication in a fast-paced environment.

Qualifications

• Bachelor's degree in Construction Management preferred; documented construction experience will be considered in place of a degree
• Minimum 5 years of related work experience with a general contractor or homebuilder
• Working knowledge of Procore, including the ability to build and manage project budgets and process RFIs
• Ability to read and interpret construction plans and specifications
• Competency with Microsoft Office Suite: Excel, Word, Project, and Visio
• Strong organizational skills and attention to detail, with a high level of accuracy
• Ability to communicate effectively and professionally, in written and verbal form, at multiple levels
• Self-motivated multitasker, critical thinker, and strong decision-maker
• Ability to thrive in a fast-paced environment with rapidly shifting priorities, demands, and timelines

Responsibilities

• Create and maintain project budgets in Procore, and keep budget information current as contracts, purchase orders, and invoices are processed
• Process and track RFIs from submission through response, reading and referencing plans and specifications to prepare clear, accurate RFIs and route them to the design team and contractors
• Prepare and draft subcontractor contracts for Project Manager review
• Write purchase orders for Project Manager approval
• Prepare invoices for Project Manager approval: stamp, code, obtain signatures, and process and track through accounting
• Communicate with vendors and subcontractors on procurement-related matters and research materials at the Project Manager's request
• Keep the Project Manager informed by reviewing and analyzing reports and communications, summarizing information, and identifying trends
• Maintain organized project files in Procore and in hard copy, including scanning, printing, filing, and processing incoming and outgoing mail
• Other duties as assigned by management

Skills

Attention to detail

Strong communication

Organizational skills

Multitasking

Self-motivated

Education

Bachelor's degree in Construction Management

5 years construction experience

Tools

Procore

Microsoft Office

Job description

Atlantic Fields is seeking a Project Administrator to join the Development/Construction Department outside Hobe Sound, FL. You’ll manage day-to-day project paperwork in Procore, budgets, RFIs, contracts, purchase orders, and invoices to keep the office running smoothly.

You’ll work with the Project Manager to review reports, maintain files, and coordinate with vendors and subcontractors, ensuring accurate documentation and timely communication in a fast-paced environment.