Administrative Assistant CSS 1

GAI Consultants, Inc.; City of Albany (NY); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Competitive pay

Health & wellness benefits

Paid time off + holidays

Floating holiday

Parental leave

401(k) with match

Tuition reimbursement

Professional development

Job summary

Creighton Manning, a GAI company, is seeking an Administrative Assistant – CSS 1 in Albany, NY. You will support Construction Managers and project teams across all phases of inspection projects, handling documents, scheduling, and compliance tasks in a fast-paced environment.

The role requires high attention to detail, excellent customer service, and proficient MS Office use. A High School Diploma is required, with Associate’s degree preferred and a valid driver's license.

Qualifications

• Required: High School Diploma
• Preferred: Associate’s degree in business administration or related field, and experience supporting construction, engineering or inspection projects.
• Drivers license required

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates, including monitoring expiration dates
• Create, maintain and distribute project specific Health and Safety Plans
• Apply company quality assurance guidelines and procedures for project document management to ensure accurate and consistent document management
• Assist with scheduling, meeting preparation and presentation materials
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Support Construction Managers with day‑to‑day project coordination tasks
• Perform additional administrative tasks as assigned to support project and company needs

Skills

Customer service

Organization

Time management

Attention to detail

Reliability

Education

High School Diploma

Associate’s degree in business administration or related field

Tools

MS Office

Job description

About This Position

The Administrative Assistant – CSS 1 supports Construction Managers and project teams throughout all phases of construction inspection projects — from pre‑construction through final closeout. This role provides essential administrative, organizational, and compliance support for projects such as highways, roundabouts, traffic signals, and bridges. The ideal candidate is detail‑oriented, professional, and comfortable working in a fast‑paced, team‑driven environment.

Essential Job Functions

• Type, format and organize project documents, reports, specifications and correspondence


• Create and maintain paper and electronic files


• Order insurance and monitor insurance certificates, including monitoring expiration dates


• Create, maintain and distribute project specific Health and Safety Plans


• Apply company quality assurance guidelines and procedures for project document management to ensure accurate and consistent document management


• Assist with scheduling, meeting preparation and presentation materials


• Exhibit professionalism with clients


• Work with multiple Project Managers and project teams as needed


• Assist with project guides, project reviews, project invoices and expense reports as needed


• Support Construction Managers with day‑to‑day project coordination tasks


• Perform additional administrative tasks as assigned to support project and company needs

Job Requirements

• Excellent customer service skills and ability to build solid working relationships


• Work collaboratively with multiple Construction Managers and cross‑functional project teams


• Organization and time management


• Attention to detail


• Reliability and follow through


• Proficiency in MS Office with strong computer skills

Pay Range

Albany, NY: $23.00/hour – $27.00/hour

Pay is based on applicant’s ability/experience, location and will be rated accordingly.

Qualifications

Education

• Required: High School Diploma


• Preferred: Associate’s degree in business administration or related field, and experience supporting construction, engineering or inspection projects.

Licenses & Certifications

• Required: Drivers License

Why Creighton Manning?

Creighton Manning, a GAI company, offers an exceptional place to do meaningful work, grow your career, and support infrastructure that strengthens communities. You’ll join a collaborative, multidisciplinary team contributing to projects that improve transportation networks, support municipal services, advance land development, and expand energy infrastructure.

At Creighton Manning, you’ll work alongside engineers, planners, surveyors, inspectors, and support professionals in a collaborative, client‑focused environment. You’ll also benefit from comprehensive benefits, wellness programs, and employee discounts. As part of GAI, Creighton Manning offers the teamwork and client focus of a regional firm, supported by the stability, resources, and career‑development opportunities of an established and growing firm.

Benefits To Working At Creighton Manning Include

Competitive Pay & Recognition

• Market based, competitive compensation


• Performance driven recognition and development bonuses

Comprehensive Health & Wellness

• Medical, dental, and vision plans


• Company‑paid short‑term and long‑term disability


• Company‑paid life insurance


• Employee Assistance Program and wellness resources

Meaningful Work–Life Balance

• Generous paid time off + 7 paid holidays


• An additional floating holiday—use it for what matters to you


• Paid maternity, paternity, and adoption leave

Growth, Learning & Financial Security

• 401(k) with company match


• Tuition reimbursement


• Support and rewards for professional development and certifications

#Creighton Manning